Compliance Officer
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Job Description
Compliance Officer overseeing HIPAA compliance, medical records, audits, and governance for a South African organisation. Maintaining documentation, accreditation readiness, and corrective action plans remotely during US hours.
Responsibilities:
- Conduct regular audits of internal processes, records and operational procedures.
- Monitor compliance with HIPAA requirements, HR policies and company policies.
- Identify compliance gaps, risks, inconsistencies and areas requiring improvement.
- Recommend corrective actions and track them through completion.
- Maintain a compliance calendar covering audits, renewals, regulatory requirements and deadlines.
- Ensure policies and procedures remain current, documented and consistently followed.
- Maintain accurate records of compliance activities, findings and corrective actions.
- Escalate significant or recurring compliance risks to senior leadership.
- Serve as the primary point of contact for external audits, inspections and compliance reviews.
- Coordinate preparation and submission of required documentation.
- Maintain ongoing audit readiness and manage compliance accreditations and renewals.
- Coordinate with departments to address audit findings and track corrective action plans.
- Oversee medical record compliance, documentation standards and record-keeping practices.
- Review medical records for completeness, accuracy and appropriate maintenance.
- Monitor privacy, confidentiality and information security requirements.
- Maintain company policy and compliance documentation libraries.
- Support departments in understanding and implementing compliance requirements.
- Maintain governance, policy and company records.
- Support formal company documentation and track approvals, renewals and governance deadlines.
- Assist with company secretarial and governance-related administrative requirements.
- Handle sensitive and confidential information securely and appropriately.
- Report to a senior leader and take ownership of organisational compliance activities.
Requirements:
- Proven experience in compliance, quality assurance, internal auditing or a closely related role.
- Practical knowledge of HIPAA and healthcare compliance requirements.
- Experience preparing for, coordinating or supporting external audits.
- Strong understanding of policy management, documentation control and corrective action processes.
- Excellent attention to detail and strong organisational skills.
- Strong written and verbal communication skills.
- Ability to work across multiple departments and professionally hold stakeholders accountable.
- Comfortable identifying compliance concerns and escalating material risks appropriately.
- Demonstrated ability to work independently and manage multiple compliance priorities.
- Ability to handle confidential and sensitive information with a high level of discretion.
- Experience with medical records compliance and healthcare documentation is highly advantageous.
- Experience working within a healthcare, behavioural health, ABA, home care or other regulated environment is highly advantageous.
- Previous exposure to company secretarial, corporate governance or governance administration is highly advantageous.
- Experience managing compliance accreditations and regulatory renewals is highly advantageous.
- Experience developing and tracking corrective action plans is highly advantageous.
- Experience working with US healthcare compliance requirements is highly advantageous.
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