Employee Relations – Policy Specialist, Legal
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Job Description
Employee Relations & Policy Specialist managing workplace investigations, policies, and employment legal matters for Macmillan Publishers. Supporting distributed-workforce risk mitigation between Legal and Human Resources.
Responsibilities:
- Maintain, update, and draft employee handbooks, multi-state employment policies, and standard operating procedures
- Conduct fair and objective internal workplace investigations into policy violations and workplace concerns
- Draft investigation summaries, findings, and remediation recommendations
- Advise on performance management, corrective action, coaching, performance improvement plans, accommodations, and leave programs
- Analyze employee relations trends and maintain compliant case documentation
- Support leader capability through training, coaching, and mentoring on employee relations best practices
- Draft, tailor, and track employment agreements and severance and release agreements
- Serve as primary contact for agency inquiries, employment record requests, and subpoenas
- Coordinate document collection, litigation holds, and evidence compilation for outside defense counsel
- Review independent contractor engagements for proper W-2 versus 1099 classification
- Monitor statutory changes, state/local leave laws, and workplace regulations
- Identify policy updates and support pre-litigation risk mitigation across a distributed workforce
- Act as a bridge between Legal and Human Resources while reporting to Employment Counsel
Requirements:
- Bachelor’s degree in Human Resources, Business, or related field; or a Paralegal Certificate from an ABA-approved program
- 2-3 years of progressive experience in Employee Relations, Workplace Investigations, or Employment Law
- Strong working knowledge of federal, state, and local employment laws, including FLSA, FMLA, Title VII, ADA, ADEA, and state wage-and-hour laws
- Ability to conduct neutral, sensitive workplace interviews and synthesize complex facts into concise written reports
- Strategic judgment, emotional intelligence, discretion, and ability to influence outcomes across all organizational levels
- Capability in advising on performance management, leaves, accommodations, and employee relations issues
- Legal/policy writing, editing, and organizational skills
- Proficiency with legal research databases such as Westlaw/LexisNexis and document management systems
Benefits:
- Remote work arrangement
- Equal opportunity employer
- Reasonable accommodations for qualified individuals with disabilities
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