Employee Relations Specialist – Leave & Compliance
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Job Description
Employee Relations Specialist managing employee relations, leave administration, and multi-state compliance for MDpanel’s medical-opinion marketplace. Supporting HRIS workflows, reporting, accommodations, and employee operations across 24+ states and Canada.
Responsibilities:
- Serve as first point of intake for employee relations matters
- Conduct initial assessments and routine investigations, maintain documentation, and partner with the Director of People Operations on complex or high-risk matters
- Advise managers on performance conversations, attendance, accommodations, and policy application
- Administer leaves of absence end-to-end across all states of operation, including FMLA, CFRA, PDL, and state paid leave programs
- Coordinate leave administration with payroll and benefits vendors
- Manage the interactive process for workplace accommodations
- Own the multi-state compliance calendar, including postings, state registrations, new-hire reporting, wage and hour requirements, EEO-1, and California pay data reporting
- Monitor legislative and regulatory changes and translate them into policy and process updates
- Maintain audit-ready I-9 records and personnel file standards
- Own onboarding and offboarding execution
- Serve as backup to the payroll administrator
- Maintain HRIS data integrity and reporting, including headcount, turnover, and compliance metrics
- Operate, test, and maintain automated people workflows across the HRIS and adjacent tools
- Support new workflow builds and identify manual processes for automation
- Maintain the employee handbook and policy library, partnering with the Director on updates and rollouts
Requirements:
- Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience)
- At least 4 years of progressive HR generalist experience, including direct ownership of employee relations intake and leave administration
- Demonstrated multi-state HR experience with strong working knowledge of California employment law, including wage and hour, protected leaves, and accommodation requirements
- Experience administering HRIS platforms and building reporting from them
- Comfort working inside configured workflows, rules, and integrations, with aptitude to learn new systems quickly
- Evidence of improving a manual or repetitive process through better use of systems
- Proven ability to handle highly sensitive matters with discretion, sound judgment, and complete documentation
- Strong written and verbal communication skills
- Ability to manage concurrent deadlines across compliance, leave, and employee relations workstreams
- Valid work authorization for the country in which applying
- PHR, SHRM-CP, or equivalent HR certification (nice to have)
- Experience in healthcare, medical-legal services, or another regulated multi-state environment (nice to have)
- Experience with Rippling or workflow automation tools beyond core HRIS functionality (nice to have)
Benefits:
- Remote work
- Equal Opportunity Employer committed to a diverse and inclusive workplace
- Accommodations during the application or interview process
- Exposure to benefits administration and open enrollment support (nice to have/role experience)
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