Facilities Coordinator
Posted 58mins ago
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Job Description
Facilities Coordinator maintaining Geode Health’s outpatient mental health offices across Georgia and North Carolina. Managing vendors, repairs, safety systems, leases, equipment, and expansion projects remotely.
Responsibilities:
- Manage maintenance and repairs, security systems, pest control, janitorial services, warranties, and special service requests across 100+ small office locations
- Respond to and resolve maintenance requests using Zoho and landlord software platforms
- Manage requests from initiation through completion, including gathering quotes, monitoring progress, and validating completed work
- Coordinate outside contractors and landlords' onsite maintenance and janitorial staff
- Schedule and oversee preventive maintenance, including HVAC contracts, fire extinguishers, and life-safety system inspections
- Submit required reports to landlords according to lease requirements
- Implement and maintain pest-control services with the national vendor
- Coordinate installation and repair of security alarm systems, including checks, troubleshooting, service calls, and equipment orders
- Respond to alarm calls and police dispatch issues as needed
- Communicate seasonal and recurring landlord notices to Operations leadership and onsite staff
- Track R&M reports and repair documentation for review and cost analysis
- Maintain warranty information and manage warranty claims
- Prepare documentation for repairs, replacements, and upgrades during lease renewals
- Review facilities maintenance provisions of commercial leases
- Place and track new equipment orders, schedule installations, and coordinate COIs and communications
- Travel to sites to assist with new-office setup and expansion projects
- Collaborate with Construction PM, Real Estate, and Operations teams to resolve requests quickly
Requirements:
- 2+ years of experience in facilities or project management
- Healthcare experience preferred, such as clinic or medical office buildouts
- Working knowledge of project management, including scheduling and coordinating contractors
- Strong organizational skills and ability to complete tasks efficiently and identify improvement opportunities
- Proactive and effective problem-solving skills
- Strong ownership and reliable follow-through on tasks and details
- Exceptional customer service and written and verbal communication skills
- Comfort reviewing facilities maintenance portions of commercial leases
- Hands-on experience with tools and common building practices
- Ability to read and interpret floor plans
- Ability to lift, carry, push, and pull up to 50 lbs. and, with assistance, more than 50 lbs., with or without reasonable accommodation
- Flexibility to respond on evenings, weekends, and holidays as needed
- Valid driver's license and reliable transportation
Benefits:
- Remote work arrangement
- Travel opportunities to key markets and expansion project sites
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