Partnerships Project Coordinator
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Job Description
Partnerships Project Coordinator at BiOptimizers managing partner communications and coordinating marketing campaigns. Focused on using AI tools and automation to streamline processes and enhance performance.
Responsibilities:
- Coordinate the end-to-end onboarding process for new partners, ensuring they have resources and support to integrate seamlessly.
- Act as the primary operational liaison between the organization and partners. Own all routine partner communications: outreach, follow-ups, status updates, etc.
- Coordinate and manage all aspects of last-click campaigns across Podcast, YouTube, Instagram, Sponsored Email, and any other channels in partners’ 360-deal deliverables.
- Use AI-assisted drafting (e.g., Claude or ChatGPT) to personalize welcome sequences and onboarding communications at scale. Generate personalized campaign briefs, campaign reports and other.
- Troubleshoot campaign issues as they arise and implement solutions to maintain effectiveness.
- Coordinate partnership deliverables within Integrated Marketing Campaigns across all partner channels included in 360-deal agreements.
- Collaborate with internal teams to ensure alignment and successful campaign execution.
- Proactively identify and address challenges during campaigns to ensure smooth execution.
- Review partners deliverables after AI compliance check.
- Oversee tracking and reporting processes to assess partnership deliverables and campaign effectiveness.
- Prepare structured performance summaries. Leverage AI to automate recurring report generation and surface trends across partner cohorts.
- Deepen existing partner relationships to identify opportunities for deal expansion and warm introductions to new partners.
- Coordinate Tier 2 program operations, including invites, setups, and monthly payments.
- Maintain a partner intelligence database - tracking deal status, renewal dates, expansion potential, and relationship health scores.
- Research and vet potential new partners using AI-powered prospecting tools; outreach new opportunities.
- Coordinate all partner-facing activities related to product launches: product shipments, asset collection, interview coordination, and deliverable tracking.
- Ensure partners are briefed, equipped, and aligned ahead of launch windows with standardized launch playbooks.
- Proactively identify opportunities to automate repetitive partnership workflows (email drafting, reporting, scheduling).
- Build and maintain AI-assisted templates and prompt libraries for recurring tasks.
- Document and refine AI-enhanced processes with clear SOPs so they scale with the team.
Requirements:
- 1–3 years of experience in project coordination, influencer marketing, or partnership management.
- Industry experience in health & wellness, beauty, or consumer packaged goods (CPG) is highly preferred.
- Proven experience managing social media campaigns (specifically with creators on Instagram, YouTube, and podcasts).
- Demonstrated experience utilizing AI tools (like ChatGPT or Claude) and automation tools (like Zapier) to improve daily work efficiency.
- Must be able to work full-time hours aligned with the US Eastern Standard Time (EST) zone.
Benefits:
- Flexible work arrangements across time zones
- Attend required meetings
- Communicate effectively across time zones
- Deliver work by agreed-upon deadlines
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