PMO Specialist – Agentic PMO, Project Management
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Job Description
PMO Specialist supporting delivery, project-management frameworks and AI use cases at Qualysoft, an international IT consulting and services group.
Responsibilities:
- Manage and prioritise a central backlog across relevant workstreams
- Consolidate incoming requirements and translate them into clearly defined, actionable work packages
- Define objectives, expected outcomes, responsibilities, dependencies and next steps for work packages
- Own prioritised work packages and drive them through completion
- Track deliverables, action items, timelines and dependencies, identifying delays and coordination needs
- Maintain structured documentation of progress, blockers, decisions and open points
- Prepare escalations, management updates and decision-making materials
- Prepare and support workshops and stakeholder meetings, including agendas, presentations, working materials and follow-up actions
- Support Stream Leads with cross-stream coordination
- Develop and maintain PMO frameworks, templates, starter packages, one-pagers, presentations and best-practice toolkits
- Research and document PMO and project management best practices
- Research, structure and prioritise AI, automation and Agentic PMO use cases
- Document business requirements, value hypotheses, target groups, process relevance and expected outcomes of AI use cases
- Support the transition of prioritised AI use cases into concrete next steps or pilot initiatives
Requirements:
- Professional experience in PMO, project coordination or Delivery Support roles
- Experience managing backlogs, work packages, action items, timelines and dependencies
- Experience in complex transformation programmes or cross-stream project environments
- Strong organisational, analytical and prioritisation skills
- Experience with agile or hybrid delivery methodologies and backlog or portfolio management
- Strong communication and presentation skills
- Experience creating PowerPoint presentations, management updates, one-pagers and workshop materials
- Experience developing or improving PMO, project management or consulting offerings is an advantage
- Practical experience with Microsoft 365 Copilot, Copilot Studio, agent-based workflows or comparable AI tools
- Strong interest in AI, automation and Agentic PMO use cases
- Proactive and self-organised working style with a strong ownership mindset
- Ability to manage multiple work packages independently from initial requirement through completion
- Experience working in distributed, cross-functional or multi-vendor environments
- Very good knowledge of Microsoft 365, especially PowerPoint, Excel and Teams
- Experience with Planner, Confluence, Power BI, SharePoint or comparable project management and collaboration tools is an advantage
- Fluent English and good German skills
Benefits:
- Continuous learning opportunities
- Stable background
- Opportunities to work with the latest technologies
- Open-door culture and transparency
- Welcoming fresh ideas and new approaches
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