Project Assistant
Posted 17ds ago
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Job Description
Project Assistant supporting UFW Foundation’s immigrant and farm worker advocacy programs. Coordinating administration, stakeholder assistance, reports, documentation, and project communications remotely.
Responsibilities:
- Review key stakeholder inquiries via email and respond in a timely manner
- Respond to eligible beneficiaries inquiring about current grant programs
- Work with Research and Data Analysts to run monthly reports and identify issues affecting monthly or quarterly reporting
- Follow up with the Immigration Services Technical Assistance team to assist with technical inquiries from key stakeholders
- Provide key stakeholders with reporting technical assistance, resources, and retraining as needed
- Provide administrative support to the Program Manager
- Coordinate meeting times
- Record meeting minutes during short-term coverage for the Program Manager’s absence or vacation
- Format, publish, record, and share reports and documents with key stakeholders
- Support the Program Manager in meeting specific deadlines
- Assist with project planning and documentation
- Ensure smooth communication between relevant parties
- Coordinate and supervise volunteers or interns as needed
- Perform other duties as assigned
Requirements:
- Bachelor’s degree from an accredited college or university or equivalent experience
- Advanced computer literacy, including MS Office skills (Word, Excel) and Data Management Systems
- Working knowledge of MS Word, Access, and Excel or equivalent applications
- Bilingual ability in English and Spanish
- Excellent verbal and written communication skills
- Strong interpersonal and communication skills
- Basic accounting knowledge and ability to keep accurate financial records
- Ability to calculate figures and amounts, including discounts, interest, commissions, proportions, and percentages
- Ability to apply basic algebra concepts
- Ability to solve practical problems and interpret written, oral, diagram, or schedule instructions
- Knowledge of executive administrative office functions, operations, practices, and procedures
- Knowledge of methods for organizing and collecting data and information
- Knowledge of effective record-keeping techniques
- Knowledge of business letter and report preparation, editing, and proofreading
- Valid driver’s license, access to an automobile, insurance, and willingness to drive to off-site locations
- Ability to work with diverse backgrounds, experiences, personalities, sites, and conditions
- Genuine interest in immigrant and farm worker rights
- Previous experience working with the Latino community preferred
Benefits:
- Accruals of 2, 3, and 4 vacation weeks per year depending on tenure
- 16 paid holidays (includes a personal day)
- 1 mental health day per calendar year
- Paid sick days
- Health, dental, and vision benefits
- Life insurance
- Flexible Spending Accounts
- Employee Assistance Program for support with personal and work-related challenges
- 403(b) retirement plan with 2% employer match (providing employee meets criteria)
- 401(k) retirement plan with no employer match (providing employee meets criteria)
- Employer-sponsored pension plan
- Supplemental insurance (within 30 days of hire date)
- Professional development opportunities and access to thousands of courses
- 20% discount for immigration services through the UFW Foundation
- Discounts via ADP Lifemart, TicketsatWork, and UnionPlus, including entertainment discounts for movie theaters and theme parks
- Remote work environment
- Up to 25% travel
