Project Assistant II
Posted 1ds ago
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Project Assistant supporting document control and administrative tasks for Thermo Fisher Scientific’s global clinical laboratory trials. Maintaining audit-ready records, trackers, and study documentation.
Responsibilities:
- Provide administrative and document-focused project support for central laboratory clinical trial services
- Prepare, format, revise, track, and quality-review study-related documentation using approved templates and departmental standards
- Draft and distribute meeting minutes, action logs, trackers, and routine project correspondence
- Maintain and update milestone logs, document inventories, status reports, and other study tracking tools
- Perform document quality checks for completeness, formatting accuracy, version control, and SOP consistency
- Support document routing, approval workflows, and electronic filing in approved document management systems
- Organize and maintain electronic project files according to internal standards and regulatory expectations
- Compile study documentation for internal review, sponsor requests, and audits
- Enter and maintain accurate data in project management and tracking systems
- Flag documentation discrepancies, missing information, and inconsistencies to the supervising project manager
- Support preparation of standard reports and presentation materials
- Perform additional administrative duties as assigned
- Work under supervision with clearly defined responsibilities; do not lead studies or independently manage clients
Requirements:
- Must be legally authorized to work in the United States without sponsorship
- Must be able to pass a comprehensive background check, including a drug screening
- High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
- Previous experience providing the knowledge, skills, and abilities to perform the job, comparable to at least 2 years
- Basic understanding of document management and version control practices
- Strong attention to detail and ability to identify formatting errors, missing information, and inconsistencies
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint), including advanced formatting and document editing
- Ability to follow structured templates and checklists accurately
- Strong organizational skills and ability to manage multiple document assignments
- Clear written communication skills appropriate for internal documentation
- Ability to maintain accurate records and organized electronic files
- Ability to learn and apply internal systems and document control platforms
- Ability to follow detailed instructions and established processes
- Demonstrated discretion in handling confidential clinical and business information
- Ability to work effectively in a structured, process-driven environment under supervision
- Ability to perform occasional drives to site locations and potential occasional travel
- Ability to use a variety of computer software developed in-house and off-the-shelf
- Regular and consistent attendance
- Ability to multi-task and perform under stress
Benefits:
- Fully remote work arrangement
- Potential occasional travel required
- Accessibility service/accommodations for job seekers with disabilities
- Opportunities to collaborate with industry-leading experts
- Growth within an environment valuing innovation, accountability, and continuous development
Similar Jobs
24d
Project Assistant
Project Assistant supporting Terracon’s geotechnical project delivery, document control, tracking, and client communications. Assisting with proposals, invoicing, engineering documentation, and Compass project processes.
24d
52d
Project Assistant
Project Assistant supporting UFW Foundation’s immigrant and farm worker advocacy programs. Coordinating administration, stakeholder assistance, reports, documentation, and project communications remotely.
52d
No more related jobs available.