Real Estate Virtual Assistant
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Job Description
Administrative Assistant supporting the backend operations of a growing real estate practice. Organizing data, managing files, and ensuring client information accuracy.
Responsibilities:
- Input and maintain client data using Google Sheets (or a CRM if implemented later)
- Organize client stages, pipelines, and follow-up touchpoints
- Track important dates such as client birthdays and milestones
- Ensure client information is accurate, up to date, and well organized
- Manage and organize files in Dropbox
- Review client documents (e.g., driver’s licenses, IDs)
- Accurately enter document details into required forms
- Maintain clear and consistent folder structures
- Handle general backend admin tasks to keep operations running smoothly
- Assist with form completion and data verification
- Support day-to-day organizational needs as they arise
- Create simple graphics in Canva using existing templates
- Assist with light visual updates or admin-related design needs
Requirements:
- Strong attention to detail and accuracy in data entry
- Comfortable working with Google Sheets and cloud-based tools
- Experience with CRM systems or structured data tracking (CRM experience is a plus but not required)
- Highly organized and able to manage repetitive tasks reliably
- Basic Canva skills using templates
- Professional, discreet, and trustworthy when handling sensitive client information
- Clear written communication in English
- **Nice-to-Have**
- Previous experience supporting a real estate agent or small business
- Familiarity with document handling and compliance-related admin tasks
- Ability to proactively suggest better ways to organize systems
Benefits:
- Opportunities for growth and advancement
- Competitive compensation package, including Maxicare HMO
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