Vendor Management Coordinator – Clinical Supplies
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Job Description
Vendor Management Coordinator supporting vendor, purchase order, invoice, and clinical supply operations at PPD. Coordinating regulated clinical supplies services, costs, timelines, and deliverables.
Responsibilities:
- Support day-to-day operations of study drug, comparator, and depot management activities
- Coordinate with vendors and support vendor management for outsourced clinical supply services
- Request and review vendor quotations for pricing, scope, quantities, and services
- Create and manage Purchase Orders in accordance with global procedures, internal agreements, approval requirements, and financial controls
- Review vendor invoices against quotations, Purchase Orders, contracts, and services performed
- Monitor Purchase Order balances, vendor charges, service costs, and invoice status
- Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies
- Obtain required approvals, revisions, and supporting documentation from internal groups
- Manage vendors to ensure requirements, timelines, costs, and deliverables are met
- Oversee vendor Purchase Orders and services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards
- Participate in GCS mini-team meetings and provide input on vendor processes, costs, timelines, requirements, and deliverables
- Ensure activities comply with company Good Practices, applicable procedures, and client requirements
- Participate in and support departmental project teams
- Coordinate and liaise with cross-functional teams
Requirements:
- Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement, Pharmacy, Life Sciences, or a related field
- At least 2 years of relevant professional experience in vendor management, procurement, purchase order administration, accounts payable/invoice review, supply chain, clinical supplies, or a related function
- Intermediate to advanced English proficiency
- Good written and verbal communication skills
- Strong organizational, planning, prioritization, and time-management skills
- Good analytical and problem-solving skills
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint
- Strong customer-service orientation and attention to detail
- Ability to adapt to changing priorities and manage high-pressure situations
- Ability to work collaboratively in a team environment and independently with moderate supervision
- Good financial and commercial acumen
- Understanding of clinical supply processes, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, packaging, and depot management
- Ability to communicate concerns, discrepancies, risks, and recommendations through appropriate channels
- Experience with complex vendor quotations, invoices, pricing structures, and financial documentation is preferred
- Experience in pharmaceutical, clinical research, healthcare, life sciences, or another highly regulated industry is advantageous
- Experience using ERP, procurement, or financial systems for purchase order and invoice processing is advantageous
Benefits:
- Fully remote work arrangement
- Standard Monday–Friday work schedule
- Ongoing training related to clinical supplies, GxP activities, and applicable regulations
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