Bookkeeper
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Job Description
Remote Bookkeeper handling financial record keeping and vendor communication for a Canadian-based company. Requires detail orientation and ability to work North American hours.
Responsibilities:
- Own all financial record keeping, occasional vendor communication, and transaction categorization
- Record and reconcile all financial transactions accurately and on time
- Process and manage credit card, bank, and other payment transactions
- Collect and organize all invoices and receipts using Dext
- Maintain books in QuickBooks Online — categorize every transaction correctly
- Perform regular bank and credit card reconciliations
- Review and understand what each business expense is for before categorizing it
- Apply the correct chart of accounts categories consistently
- Flag unusual, duplicate, or unclear charges for review
- Prepare regular expense and cash flow summaries for the business owner
- Maintain an accurate and up-to-date vendor/supplier database
- Contact vendors directly by phone or email to clarify charges, billing discrepancies, or service details
- Track contract terms, billing cycles, and renewal dates for all suppliers
- Identify billing errors, duplicate charges, or subscriptions to review
- Ensure vendor records include correct contact info, payment terms, and tax details
Requirements:
- 1+ years of bookkeeping experience, preferably for a North American client or employer
- Experience with QuickBooks Online — or ability to learn quickly
- Experience with Dext, or ability to learn quickly
- Strong understanding of expense categorization and chart of accounts
- Comfortable making phone calls to North American vendors and suppliers in English
- Excellent written and spoken English communication
- Able to work during North American business hours (EST or PST overlap required)
- Reliable high-speed internet connection and a dedicated home workspace
- Self-directed able to manage tasks and flag issues without constant supervision
- Bookkeeping or accounting certification (e.g. BS Accountancy, CPA, or equivalent) — nice to have
- Experience supporting multiple business entities under one owner — nice to have
- Familiarity with SaaS subscriptions and recurring billing management — nice to have
- Prior experience working with a Canadian or US-based MSP or tech/service company — nice to have
Benefits:
- Stable, long-term remote position with a growing multi-company portfolio
- Direct access to the business owner — no corporate bureaucracy
- Consistent hours and reliable pay
- Opportunity to grow into a broader finance operations role over time
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