Bookkeeper – Accounts Officer, Wellness
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Job Description
Remote bookkeeper managing transactional accounting, reconciliations, payroll, inventory and reporting for a New Zealand wellness supplements brand. Supporting executive leadership and an external accounting partner across NZ and Australia.
Responsibilities:
- Process non-stock invoices and bills, coding them correctly across NZ and AU
- Process stock invoices and receipt purchase orders against supplier invoices, including related stock adjustments
- Reconcile supplier statements and follow up discrepancies
- Prepare weekly payment batches for approval; payment release authority is excluded
- Reconcile NZ and AU bank accounts daily or at least twice weekly
- Clear Shopify clearing accounts and resolve unreconciled lines
- Manage the shared accounts inbox, file documents, and respond to or escalate queries
- Raise wholesale customer invoices and send monthly customer statements for NZ and AU wholesale accounts
- Follow up overdue accounts in line with credit terms and escalate as needed
- Respond to customer invoice queries
- Prepare payroll inputs and process pay runs for approval using iPayroll on a fortnightly frequency
- Update the weekly cash flow report
- Prepare monthly reporting workpapers and complete balance sheet reconciliations
- Post monthly journals for prepayments, accruals, depreciation and annual leave liabilities, and maintain the fixed asset register
- Manage intercompany invoicing, recharges and reconciliations between NZ and AU
- Review inventory and cost of sales, including stock adjustments, sales and COGS checks, samples and giveaways
- Prepare NZ GST returns and AU BAS for review
- Prepare the monthly management reporting pack for review
- Write and maintain process documentation for each finance task
- Find ways to automate Shopify, PayPal and payment platform reconciliations
- Identify gaps, errors and cost-saving opportunities in suppliers, subscriptions and processes
- Update monthly actuals in the 3+9 forecast model and prepare variance commentary
- Build and improve reporting templates and dashboards
Requirements:
- At least 3–5 years of bookkeeping experience, ideally in e-commerce, FMCG or another inventory-based business
- Strong working knowledge of Xero including bank feeds, bills, journals and multi-currency
- Experience reconciling Shopify and integrations with Xero
- Experience with inventory, purchase orders and cost of goods and systems experience e.g. Unleashed
- Understanding of NZ GST, AU GST and BAS
- Clear written English and a habit of asking questions early
- High attention to detail and good judgement about when to escalate
- Accounting qualification, either completed or in progress (CPA, CA, ACCA or equivalent) (desirable)
- Experience with multi-entity or intercompany accounting (desirable)
- Experience with Xero, Shopify, Unleashed or similar tools (desirable)
- Strong Excel skills, including working with forecast models (desirable)
- Interest in automating work and improving processes (desirable)
Benefits:
- Holidays to follow
- Remote work arrangement
- Part-time schedule of 20–30 hours per week to start
- NZ business hours (NZST/NZDT)
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