Part-Time Bookkeeper, Accounting Assistant
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Job Description
Part-time remote bookkeeper maintaining billing, payables, reconciliations, and records for US residential and multifamily property clients. Supporting Big Ideas’ Philippines-based outsourcing operations.
Responsibilities:
- Accurately post and allocate billings for on-call maintenance, snow removal, turn cleaning, landscaping, and specialized contractor services
- Assist with daily bookkeeping entries, expense classifications, and transaction tracking for small multifamily properties
- Monitor, track, and reconcile recurring online water, gas, and electric utility accounts
- Support calculation of monthly property owner distributions and annual resident security deposit interest
- Review invoices, flag data-entry mismatches, and resolve billing discrepancies with third-party processing partners
- Communicate with service providers and utility companies to request revised invoices, clarify billing questions, and confirm payment receipt
- Verify supporting documentation, approvals, and general ledger coding before disbursement
- Organize and maintain digital accounting files, receipts, bank statements, and vendor records
- Assist with monthly cash, credit card, and balance sheet account reconciliations
- Maintain daily communication through Slack, Zoom, and Google Workspace, providing status updates and raising workflow roadblocks
- Report directly to the Controller and coordinate with the Senior Property Accountant, client manager, and Big Ideas supervisors
Requirements:
- At least two (2) years of undergraduate or community college education in Accounting, Financial Management, Business Administration, or an equivalent field
- Minimum of 1–2 years of hands-on experience in bookkeeping, accounting assistance, banking operations, or accounts payable processing
- Solid working knowledge of fundamental bookkeeping principles, including invoice verification, general ledger coding, expense tracking, and account reconciliations
- Competency in Microsoft Excel, including data sorting, sum/subtotal formulas, and basic lookup functions
- Everyday proficiency with Google Workspace, including Docs, Sheets, and Drive
- Excellent written and verbal English communication skills
- Experience using team messaging tools such as Slack and Zoom
- High degree of numerical precision, analytical discipline, and ability to spot anomalies in invoices and ledgers
- Fully functional desktop or laptop
- Quiet, distraction-free workspace
- Stable internet connection, with minimum stated requirements of 100–200 Mbps and 200–300 Mbps elsewhere in the posting, plus a reliable backup option
- Hands-on experience with AppFolio Property Manager or comparable real estate accounting software is preferred
- Prior experience supporting US-based clients in property management, real estate brokerage, or leasing operations is preferred
- Prior exposure to outsourced data-entry teams or cross-border accounting operations is preferred
- Familiarity with modern AI productivity tools is preferred
- Eligible to work as a remote freelancer legally or as a contractor based in the Philippines
- Natural-born Filipino citizen or foreigner with a working visa or permit to work legally in the Philippines
- Willing to work graveyard shifts or changing US schedules
- Available for 9:00 AM to 1:00 PM EST, Monday to Friday
Benefits:
- 20 hours guaranteed paid shift in a week
- US Holidays off and unpaid
- Potential contract renewal after successful evaluation
- Part-time contractors are not required to provide exclusive service for the client
- Payroll disbursed once a month
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