Executive Assistant, VPs – Operations, Renewals
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Job Description
Executive Assistant supporting Cisco VPs driving Splunk renewal operations. Managing calendars, executive travel, meetings, events, correspondence, and strategic projects.
Responsibilities:
- Support two VPs in Splunk Renewal Operations at Cisco
- Prioritize and manage VP calendars, meetings, and attendees
- Coordinate VP speaking engagements with the communications team
- Plan and organize meetings, agendas, locations, technology, logistics, briefing documents, notes, and action items
- Prepare travel packs for international trips and large domestic events
- Act as an authorized proxy for communications and approvals
- Answer questions, refer routine matters, resolve issues, and follow up on completion
- Mentor administrative community members on problem solving
- Arrange global travel and optimize itineraries while managing Cisco expenses
- Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports
- Prepare and brief itineraries and accompany VPs at large corporate events
- Handle sensitive and confidential matters professionally
Requirements:
- 4+ years’ experience in an administrative environment
- Minimum 2 years of experience supporting a principal at director level or above
- Expert-level knowledge of Windows desktop applications: Outlook, Word, Excel, and PowerPoint
- Experience in calendar management, meeting planning, and travel coordination
- Excellent verbal and written communication skills
- Ability to connect with executive/senior staff and clients
- Strong interpersonal skills and independent judgment
- Utmost integrity and ability to handle confidential information
- Outstanding attention to detail
- Ability to solve problems, make decisions, and balance strategic and tactical actions
Benefits:
- Medical, dental and vision insurance
- 401(k) plan with a Cisco matching contribution
- Paid parental leave
- Short- and long-term disability coverage
- Basic life insurance
- Cisco restricted stock unit grants may be available
- 10 paid holidays per full calendar year
- 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday
- Paid year-end holiday shutdown
- 4 paid days off for personal wellness
- 16 days of paid vacation time per full calendar year for non-exempt employees
- Flexible vacation time off program with no defined limit for eligible exempt employees
- 80 hours of sick time off provided on hire date and each January 1st thereafter
- Up to 80 hours of unused sick time carried forward
- Additional paid time away for critical or emergency family issues
- Optional 10 paid volunteer days per full calendar year
- Annual bonuses for non-sales roles, subject to Cisco’s policies
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