Executive Assistant
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Job Description
Executive Assistant supporting senior leadership at Kaseya, an AI-powered IT management and cybersecurity software company. Managing calendars, meetings, travel, communications, and AI-enabled productivity workflows.
Responsibilities:
- Provide proactive administrative and operational support to a senior executive
- Manage a complex and dynamic executive calendar aligned with business priorities
- Anticipate scheduling conflicts, preparation requirements, information gaps, and follow-up needs
- Serve as a professional liaison between the executive and internal and external stakeholders
- Coordinate meeting logistics, agendas, pre-reads, presentations, briefing materials, and preparation requirements
- Organize executive leadership meetings, Board meetings, investor engagements, and other high-priority activities
- Track decisions, action items, and commitments and follow up with stakeholders
- Coordinate domestic and international travel, itineraries, logistics, and last-minute changes
- Draft, edit, and coordinate executive communications, presentations, and business materials
- Leverage AI-powered tools for meeting preparation, summarization, drafting communications, organizing notes, tracking action items, and administrative tasks
- Identify opportunities to use AI and automation to improve workflows and productivity
- Stay informed about emerging AI capabilities and productivity tools
- Use AI tools responsibly while maintaining confidentiality and following data-security policies
- Handle confidential, sensitive, and business-critical information with discretion and judgment
- Build relationships across the organization and coordinate with stakeholders at all levels
- Support special projects and business initiatives by coordinating stakeholders, timelines, information, and deliverables
- Improve executive effectiveness, team communication, and administrative processes
- Represent the executive with professionalism, responsiveness, and sound judgment
Requirements:
- 5–8 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leaders
- Demonstrated experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization
- Proven ability to anticipate executive needs, manage competing priorities, and proactively drive follow-through
- Strong organizational and time-management skills, including managing complex calendars, multiple stakeholders, and changing priorities
- Experience using AI-powered tools or modern productivity technology to improve efficiency and streamline workflows
- Familiarity with generative AI tools for meeting summaries, research, content creation, communication drafting, or administrative support
- Ability to evaluate AI-generated content for accuracy and use AI tools responsibly while protecting confidential information
- Excellent written and verbal communication skills
- Strong attention to detail, sound judgment, and discretion with sensitive information
- Ability to work independently and make decisions without constant direction
- Strong problem-solving skills and ability to remain effective in a fast-paced environment
- Proficiency with Microsoft Office, Zoom, and other executive productivity and collaboration tools
- Preferred: experience supporting a C-suite executive or senior leader in a global organization
- Preferred: experience in a private equity-backed organization or high-growth technology or SaaS company
- Preferred: experience coordinating Board meetings, Board materials, investor meetings, or executive-level engagements
- Preferred: hands-on experience with Microsoft Copilot, ChatGPT, or comparable generative AI platforms
- Preferred: experience improving administrative processes through automation or technology
- Preferred: experience supporting organizational growth, transformation, or change
- Preferred: experience across multiple time zones and globally distributed teams
- Preferred: Bachelor's degree or equivalent professional experience
Benefits:
- Equal employment opportunity to all employees and applicants without regard to protected characteristics
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