Procurement Specialist
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Job Description
Procurement Specialist managing vendor sourcing, negotiation, and contract coordination for YMCA. Ensuring cost-effective vendor relationships aligned with organizational priorities.
Responsibilities:
- Manage intake and review of procurement-eligible purchase requests
- Support and lead competitive sourcing activities (RFPs, RFQs, vendor comparisons)
- Advise internal stakeholders on sourcing approaches based on risk and spend
- Support and lead negotiations on pricing, terms, and scopes of work
- Identify opportunities for cost savings, scope clarity, and risk reduction
- Partner with Contract Administration and Legal on contract negotiations
- Coordinate contract execution and maintain documentation of key terms
- Track renewals and support renewal and re-bid decisions
- Manage day-to-day vendor relationships and issue resolution
- Analyze procurement-eligible vendor spend
- Prepare reports for Finance leadership on managed spend and renewals
Requirements:
- Bachelor’s degree or equivalent experience in business, finance, supply chain management
- Institute for Supply Chain Management Certification: APSM or CPSM preferred
- 3–6 years of experience in procurement, contract administration, or vendor management
- Experience with vendor negotiation and relationship management
- Ability to interpret contracts, pricing schedules, and scopes of work
- Strong analytical and data-driven decision-making skills
- Clear communicator with strong stakeholder management skills
- Comfortable balancing service orientation with control discipline
- Experience with professional services and SaaS vendors preferred
- Nonprofit or mission-driven experience a plus
- Strong Excel skills; ERP/AP and contract repository experience preferred
Benefits:
- medical
- dental
- vision
- defined benefit plan (retirement savings)
- defined contribution plan (403(b) plan)
- life and disability insurances
- technology stipend
- generous paid time off
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