Sales Tax Specialist
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Job Description
Sales Tax Specialist managing sales tax compliance for vacation rental clients at Howard Financial. Preparing and filing tax returns across multiple jurisdictions while ensuring accuracy and accountability.
Responsibilities:
- Prepare, review, and file sales tax, room tax, occupancy tax, and lodging tax returns across state, county, and municipal jurisdictions for multiple vacation rental clients
- Reconcile tax filings to PMS data (e.g., reservations, fees, cleaning, channel commissions) and trust accounts
- Validate taxable vs. non-taxable revenue classifications by jurisdiction
- Track jurisdiction-specific filing frequencies, deadlines, and rule changes
- Maintain accurate tax calendars and filing schedules across all assigned clients
- Coordinate registrations, nexus analysis, and jurisdiction onboarding for new markets
- Identify discrepancies between PMS data, GLs, and tax reports—and chase resolution
- Work closely with accounting, trust accounting, and operations teams to ensure clean upstream data
- Respond to client questions regarding tax treatment, filings, and notices
- Assist with tax notices, inquiries, and audits when they arise
- Maintain clean documentation and audit trails supporting all filings
Requirements:
- 2–5+ years of experience in sales tax / indirect tax, preferably in hospitality, vacation rentals, or lodging
- Strong understanding of room tax, occupancy tax, and short-term rental tax structures
- Comfortable working with high-volume transactional data
- Extremely detail-oriented; reconciliation issues bother you until resolved
- Strong organizational skills and comfort managing dozens of concurrent deadlines
- Confident chasing missing data and pushing back on incomplete or inaccurate inputs
- Able to work independently with minimal hand-holding
- Clear written and verbal communicator
- Comfortable operating in a fast-growing, imperfect environment
Benefits:
- Work on complex, real-world tax problems—not theoretical compliance
- Own outcomes end-to-end with real accountability
- Be part of a rapidly scaling platform serving sophisticated clients
- Clear expectations, clean scopes, and a culture of “done means done”
- Opportunity to grow into senior tax leadership as the tax function scales
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