Senior Lease Auditor
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Job Description
Senior Lease Auditor reviewing commercial real estate expenses and lease compliance for Colliers. Analyzing landlord charges, resolving disputes, and reporting audit findings across multiple U.S. locations.
Responsibilities:
- Conduct pre-audit reviews of annual expense reconciliations for accuracy and lease compliance
- Analyze CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, and capital expenditures
- Interpret lease provisions governing landlord expense pass-throughs
- Request and review landlord backup documentation, including general ledgers, tax bills, insurance documents, utility invoices, amortization schedules, and estimates
- Communicate with landlord representatives throughout audits and dispute resolution
- Perform detailed expense analysis using standardized checklists and year-over-year variance worksheets
- Collaborate with Lease Analysts and communicate audit progress, findings, and recommendations to clients
- Prepare final audit analyses and summaries of findings
- Prepare savings/recovery invoices for client billing
- Maintain audit files, records, tracking, statuses, communications, open matters, closed audits, and realized savings
- Report audit status regularly to internal management
- Interface with landlords, owners, managers, accountants, legal, and risk representatives on complex audit and lease issues
- Process a high number of pre-audits annually
- Oversee account process maintenance and playbooks with the Operations Director
- Reconcile client payments related to OPEX, CAM, and taxes
- Work with international internal teams on joint audits
- Conduct quality-control reviews of Lease Auditor work and assist with unresolved disputes
- Research tax websites for GIS/parcel maps and communicate with taxing authorities
Requirements:
- Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred
- At least 5 years of relevant experience preferred in commercial real estate lease administration and/or paralegal, accounting, or property management fields
- Experience in either the landlord or tenant sector
- Entry-level skills in managing and performing lease audits related to OPEX, CAM, RET, insurance, and utilities
- Familiarity with pre-audit reviews of annual expense reconciliations
- Strong knowledge of commercial lease language and expense pass-through provisions
- Understanding of Proportionate Share, Management and Administrative fees, Base Years, gross-up provisions, caps, amortization of capital expenditures, GLA, GLOA, and co-tenancy
- Knowledge of commercial, retail, medical, and industrial lease types
- Basic understanding of Stark Laws as they relate to medical clients
- Experience with commercial real estate database applications such as ProLease, Harbor Flex, or CoStar helpful
- Experience with accounting software such as MRI or Yardi, or other lease management database systems helpful
- Ability to work with NNN and Base Year leases
- Ability to research tax websites for GIS/parcel maps and communicate with taxing authorities
- Currently authorized to work in the United States on a full-time basis
- Must be able to work in a high-volume, performance-driven environment
- Strong organizational, interpersonal, and communication skills
- Highly detail-oriented, professional, ethical, and able to multitask calmly under pressure
Benefits:
- Employer-subsidized medical benefits including prescription coverage, dental, and vision
- Employer-paid basic life/AD&D insurance
- Short-term and long-term disability insurance
- 401(k) plan with employer match
- 10 days of sick leave
- Minimum of 15 days vacation annually
- Unlimited time off for certain senior-level roles
- 10 paid holidays
- Two personal flex days
- 12 weeks of paid parental leave for birth parents after 90 days of employment
- 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
- Annual bonus based on company and individual performance
- Remote working arrangement
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