Administrative Analyst
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Administrative Analyst for a law firm using proprietary technology platforms for legal and business data management. Responsible for client platforms, digital signatures, and operational reports.
Responsibilities:
- Data Entry into Client Platforms: Perform data input, proposal updates, and management of information on client-specific portals.
- Electronic Signature Management: Responsible for the full workflow of drafts and proposals on digital signature platforms (e.g., ZapSign, DocuSign), managing submissions, following up on pending signatures, and organizing signed documents.
- Maintenance of the Light System: Keep the internal system (Light) fully updated with the commercial and operational information of the New Business area.
- Registrations in Legalbox: Register new requests, scopes, and documents in the Legalbox system, ensuring data accuracy.
- Preparation of Commission Reports: Track closing data and prepare internal spreadsheets and commission reports for the commercial area for coordination approval.
Requirements:
- Education: Higher Education (in progress or completed) in Administration, Law, Commercial Management, or related fields.
- Note: Law students or graduates must NOT have an active OAB registration.
- Experience: Previous experience in commercial support routines, back office, controllership, or operational support; experience in law firms or service providers is a plus.
- Technical Skills: Ability and agility to work with multiple systems, client portals, and ERPs.
- Proficiency in Microsoft Office (especially Excel for commission reports and Word).
- Familiarity with electronic signature tools.
- Behavioral Profile: Extremely organized and detail-oriented (essential to avoid errors in registrations, commissions, and reports).
- Process-focused and disciplined in following administrative and operational routines.
- Good communication and proactivity to follow up on responses and monitor signature workflows.
Benefits:
- Meal voucher (VR).
- Home office allowance.
- Medical insurance (co-participatory).
- Childcare assistance.
- Partnership with SESC.
Similar Jobs
GIS Analyst – Geology, Mineral Resources
GIS Analyst involved in geospatial data management and analysis for USGS mineral resource investigations. Collaborating with geoscientists on innovative research projects using advanced GIS technologies.
Senior Business Functional Analyst
Business Analyst translating client needs into requirements for software development at Evertec. Ensuring compliance with regulations and testing implementations for quality assurance.
Analista de Qualidade de Software – Jr
Analista de Qualidade de Software Jr III in a major Brazilian financial company. Engaging in a collaborative environment to enhance product quality and reliability.
Senior Analyst, Patient Retention Strategy and Analytics
Senior Analyst at Oak Street Health driving patient retention through data analysis and strategic insights. Collaborating with various teams to enhance patient engagement and experience.
Electronic Health Record Analyst II
EHR Analyst responsible for implementing and supporting electronic health record systems for healthcare provider. Engaging with teams to enhance workflows, conduct trainings and provide system support.
Contract Analyst – Temporary Assignment
Contract Analyst supporting contract administration in a higher education environment. Reviewing, auditing, and managing contracts while collaborating with other departments.
Analista de Aplicações Web e Produtos Digitais
Analista de Aplicações Web e Produtos Digitais com foco em comunicação com stakeholders. Atuando em projetos de software e melhorias proativas na experiência do usuário.
Strategic Pharmacy Analyst
Strategic Pharmacy Analyst supporting business development in dynamic healthcare environment, managing financial analyses and opportunity projects with various stakeholders.
IT Analyst II
Intermediate technical position responsible for support, maintenance, and development of Information Systems at Versant Power. Part of the team transforming the power industry of northern and eastern Maine.
Senior Analyst, Workforce Optimization
Senior Analyst focusing on workforce optimization initiatives across Signature Aviation's FBO network. Leading trend analysis, modeling, and stakeholder collaboration to enhance workforce strategy.
Senior IAM System Analyst
IAM System Analyst, Senior managing identity and access systems at OHSU. Engaging in system improvement and stakeholder alignment within an academic medical center environment.
Application Analyst Associate
Application Analyst Associate providing technical assistance and support for healthcare applications. Configuring systems and maintaining databases for optimal functionality in various departments.
System Analyst
Systems Analyst translating business requirements into technical specifications for remote healthcare applications. Collaborating with stakeholders and vendors to ensure successful implementation of solutions.
Subsidy and Stipend / RCM Analyst
RCM Analyst responsible for developing and maintaining reports and analyzing KPIs in healthcare revenue cycle management. Collaborating with management to provide actionable insights and improve operational performance.
Contract Analyst
Contract Analyst ensuring compliance and organization within the contract ecosystem at HJ Staffing. Focused on procurement administration within a higher education context in Houston, TX.
Grants & Contracts Analyst III – Post Award
Grants & Contracts Analyst overseeing financial and compliance of grants for Sutter Health. Collaborating with post-award analysts for research grants management and oversight.
Junior Analyst, Portfolio Analytics
Junior Portfolio Analyst assisting in portfolio strategy and day-to-day analytics at JLL. Collaborating with senior team members on projects, tools, and processes in Warsaw office.
Analyst, Static Data
Analyst dealing with lease abstractions for JLL, focusing on real estate documentation and financial reporting. Ensuring compliance and accuracy in all documentation processes.
Analista Cloud PL
Cloud Analyst responsible for managing and optimizing Google Cloud environments. Join Stefanini to innovate and create impactful solutions.
Senior Analyst, Advanced Analytics
Senior Analyst for Advanced Analytics at Airbnb, providing insights and recommendations to support product and business operations. Collaborating across teams to enhance analytics and data disciplines.