Event Planner – Strategic Events
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Job Description
Event Planner coordinating large-scale travel, training, partner, and recognition events for Pleasant Holidays. Managing vendors, budgets, logistics, sponsors, attendees, and onsite execution.
Responsibilities:
- Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution
- Support training and education-focused event programs, including room setups, schedules, materials, event platforms and onsite needs
- Coordinate venue sourcing, hotel room blocks, meeting space, food and beverage, audiovisual, signage, décor, transportation, staffing and event materials
- Manage partner and sponsor logistics, including registration, booth needs, brand assets, presentation timing, meal sponsorships and onsite expectations
- Support attendee registration, communications, rooming lists, dietary needs, travel details, name badges, event app content and participant-facing materials
- Maintain project plans, production schedules, contact lists, vendor records and budget tracking
- Coordinate with Sales, Marketing, Training, Product and leadership teams
- Travel for site inspections, pre-event planning, onsite setup, event management and post-event wrap-up as needed
- Anticipate needs, identify risks, solve issues and ensure events reflect A|T Collective brand quality and professionalism
- Exercise independent judgment on event budgets, vendor and venue selection, contract terms and onsite decisions with limited day-to-day supervision
Requirements:
- Prior experience planning corporate meetings, incentive programs, conferences, training events, travel industry events or large-scale customer/partner programs
- Strong project management skills with the ability to manage multiple timelines, vendors, stakeholders and moving parts simultaneously
- Exceptional attention to detail and follow-through
- Excellent written and verbal communication skills, including preparation of clear updates, recaps, agendas and event documents
- Experience working with hotels, destination partners, vendors, convention services, audio visual teams and event production resources
- Comfortable working under deadlines and adapting quickly when priorities, details or onsite needs change
- Proficiency with Microsoft Office, especially Word, Excel, PowerPoint and Outlook
- Experience with event platforms or registration tools preferred
- Travel industry, hospitality, supplier relations or advisor-facing event experience preferred
- Must be based in or near Southern California, with the ability to travel as needed
Benefits:
- Medical (with prescription)
- Vision
- Dental
- Flexible Spending Accounts
- Paid Time Off for Holidays, Vacation, and Illness
- Company paid Life Insurance
- Long Term Disability
- 401(k) Plan
- AFLAC Plans
- Travel Discounts on all Pleasant Holidays packages, Hotel Rooms, Car Rentals, Tours & Activities; discounts apply to family members and friends too
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