Events Manager
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Job Description
Events Manager delivering YPO’s curated in-person and virtual experiences for global business leaders. Managing event strategy, budgets, vendors, logistics, and member engagement.
Responsibilities:
- Partner with YPO members, spouses/partners, and internal stakeholders to co-create high-impact events
- Lead the full lifecycle of complex in-person and virtual events, including concept development, budgeting, logistics, execution, and evaluation
- Act as virtual event producer when required
- Build and forecast event budgets, manage VAT considerations, and complete reconciliation within 60 days
- Independently manage event budgets from USD 50K to 3M without overspending
- Negotiate and execute vendor and service agreements with the contracts team
- Collaborate with Marketing and Communications on event marketing plans
- Source, negotiate, and manage venues, accommodations, food and beverage, audiovisual, transportation, and materials vendors
- Identify and mitigate event risks and implement safety, security, and contingency measures
- Create and maintain event-specific Master Event Plans
- Lead discovery calls, planning meetings, site visits, onsite coordination, vendor management, and staff support
- Collect attendee feedback, lead debriefs, and document learnings and best practices
- Complete event close-out activities and reporting within 60 days post-event
- Ensure compliance with YPO processes, procedures, and the Event Management Toolkit
- Drive continuous improvement and support team and organizational priorities
Requirements:
- Minimum of 5+ years of experience in event design or management
- Preferably experience in an association environment working with C-suite executives
- At least 2+ years of virtual event experience
- Experience with Cvent, Zoom, Adaptive, Salesforce and other online platforms preferred
- Proficient in Microsoft Office skills/software and database management
- Experience with luxury or incentive events preferred
- Bachelor’s degree or equivalent
- Willingness and ability to travel domestically and internationally without restrictions, approximately 25–30% per year
- Ability to work flexible and/or extended hours across multiple time zones
- Ability to work for extended hours at a computer screen
- Preferred certifications include Cvent, Virtual Event, CMM, CMP, and PMP
Benefits:
- Performance-based bonus opportunities
- Remote work flexibility
- Comprehensive rewards package focused on wellbeing and growth
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