Immigration Paralegal
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Job Description
Operations Associate supporting the operational and administrative framework of an immigration law practice. Conducting case management tasks with emphasis on data security and confidentiality.
Responsibilities:
- Support the operational and administrative framework of a client-focused immigration law practice.
- Review, audit, and validate daily and weekly operational reports related to immigration case progress, upcoming deadlines, required follow-ups, and internal task completion.
- Identify missing documents, incomplete information, or inconsistencies within case files and proactively notify the legal team.
- Ensure accurate data entry and consistent recordkeeping within internal systems and immigration case management platforms.
- Maintain detailed and organized operational trackers, case status sheets, and workflow logs to support structured case movement.
- Monitor various email inboxes or portals (when assigned) to track government agency notices, client responses, and time-sensitive updates.
- Prepare, review, and process invoices using internal systems such as Clio or similar case management/billing tools.
- Assist in maintaining billing logs, tracking payment status, and organizing supporting documents or communications related to invoicing.
- Provide administrative support such as document sorting, data entry, updating spreadsheets, and general operational tasks essential to daily firm operations.
- Assist in preparing and structuring digital immigration forms, organizing, renaming, and categorizing digital files according to firm standards, ensuring correct formatting, labeling, and secure handling.
- Ensure compliance with data privacy, confidentiality standards, and immigration-specific documentation protocols.
Requirements:
- Proven experience in operations, administrative support, legal support, or similar roles.
- Exceptional attention to detail, especially when handling sensitive or time-sensitive immigration documents.
- Strong organizational skills with the ability to manage multiple case files and deadlines simultaneously.
- Comfortable learning immigration documentation workflows, government filing processes, and firm-specific procedures.
- Experience using case management platforms such as Clio (Preferred but not required).
- Excellent written and verbal communication skills for documenting updates and coordinating with internal teams.
- Demonstrated commitment to confidentiality, secure data handling, and professional ethics.
- Proactive, adaptable, and able to work independently with minimal supervision.
- Analytical mindset with a focus on accuracy, compliance, and continuous improvement.
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