Senior Financial Systems Analyst
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Job Description
Senior Financial Systems Analyst at WHOI managing Workday Financial systems and collaborating with Finance & Accounting stakeholders. Lead Workday implementations, process optimization, and grant management solutions.
Responsibilities:
- Lead Workday Financials & Grants Management Solutions
- Serve as a functional lead for Workday Financials and Workday Grants Management, partnering closely with GCS, Research Administration, and Finance & Accounting in a higher education and research environment
- Analyze, design, and optimize WHOI’s Financial and Grants Management systems and processes, leveraging Workday best practices
- Partner closely with GCS to ensure Workday configurations support sponsor terms, institutional policies, and regulatory requirements
- Support the full sponsored research lifecycle in Workday, including award setup, budgeting, amendments, cost sharing, F&A, billing, revenue recognition, and closeout
- Support core financial management processes across General Ledger/Financial Reporting, Accounts Payable, Accounts Receivable, Procurement, Assets, Cash Management and Financial Planning & Analysis ensuring alignment with institution accounting policies and best practices
- Collaborate with Finance & Accounting leadership and business process owners to design, optimize, and govern Workday Financials configurations and controls
- Act as a key functional lead and trusted advisor during Workday implementations, enhancements, and optimization initiatives
- Collaborate with Finance & Accounting, GCS, Research Administration, Information Systems, HRIS, and other institution partners to design efficient, compliant, and user-friendly processes
- Lead requirements gathering, business process mapping, and future-state design for financial and grants workflows
- Coordinate and support system testing, user acceptance testing, and issue resolution in partnership with business and technical teams
- Support integrations between Workday and other institutional systems and tools
- Design and maintain Workday Financials and Grants reports, including standard, custom, and composite reports
- Develop dashboards and metrics that support research administration, financial management, grants oversight, audit readiness, and leadership decision-making
- Provide ongoing functional support to Finance & Accounting, GCS & Research Administration, and the broader WHOI Workday user community
- Develop clear user guides, training materials, and process documentation tailored to a research environment
- Support internal and external audits, compliance reviews, and sponsor inquiries
- Proactively identify opportunities to improve system usability, productivity, and user experience
Requirements:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
- At least 7 years of experience supporting financial systems, with increasing responsibility and scope
- At least 5 years of hands-on experience with Workday Financial Management, including implementation, configuration, administration, and support
- Demonstrated experience with Workday Grants Management and sponsored research business processes
- Strong experience developing Workday Financials and Grants reports, including custom and composite reporting
- Experience working in or closely with higher education, research institutions, or other grant-funded organizations
- Proven ability to gather requirements, perform gap analysis, and design effective system solutions
- Strong analytical and problem-solving skills with attention to data quality and integrity
- Excellent written and verbal communication skills, with the ability to partner effectively across diverse stakeholder groups.
Benefits:
- Comprehensive benefits package
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