Accounting Assistant
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Job Description
Accounting Assistant managing billing, collections, payables, and financial reporting for Zelh’s logistics client. Maintaining accurate records and supporting cash-flow operations remotely.
Responsibilities:
- Manage and monitor delivered-not-invoiced reports and coordinate missing billing documentation
- Ensure eligible shipments are invoiced daily, Monday–Friday
- Monitor invoice aging, customer payment terms, billing profiles, and process improvements
- Apply customer payments and reconcile unapplied cash or discrepancies
- Coordinate customer collections through aging monitoring, outreach, record keeping, and escalations
- Prepare and distribute comprehensive weekly A/R reports, including aging, open invoices, high-priority collections, and cash-flow projections
- Review carrier and vendor invoices against delivery documentation
- Maintain carrier/vendor records, including W-9 forms, payment details, and contact information
- Monitor payable due dates, payment terms, priorities, and weekly A/P reporting
- Post approved vendor/carrier payments in accounting software
- Prepare recurring financial and operational reports
- Support accounting process improvements, reporting automation, system organization, and special projects
- Assist with QuickBooks Online and associated financial software administration
- Execute, monitor, and report on accounting procedures within defined approval limits
Requirements:
- High level of precision in data entry, financial reconciliation, and record keeping
- Clear, professional written and verbal communication
- Strong sense of urgency and ability to meet weekly reporting, billing, and collection deadlines
- Hands-on experience with QuickBooks Online and core accounting workflows (A/R, A/P, Collections)
- Ability to handle confidential financial records with care and exercise sound judgment when escalating critical issues
- Availability for Monday–Friday, 07:00–16:00 CST
Benefits:
- 10+ business days of paid time off, increasing to 15 after 2 years
- Equipment provided
- Competitive salary in USD
- Remote work
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