Accounting Specialist
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Job Description
Accounting Specialist managing daily accounting operations and financial reporting for FIT Solutions. Ensuring compliance with GAAP while maintaining accuracy in general ledger and financial records.
Responsibilities:
- Ensure monthly financial close activities assigned to the Accounting Specialist are completed accurately and on time to support the close by the 13th of each month.
- Reconcile assigned Balance Sheet accounts with 100% accuracy and resolve discrepancies in a timely manner.
- Maintain Accounts Receivable and Accounts Payable aging reports, ensuring invoices over 60 days do not exceed 20% of total outstanding balances.
- Process Accounts Payable and Accounts Receivable transactions with at least 99% accuracy while meeting established processing deadlines.
- Support departmental financial objectives by accurately recording transactions, controlling processing errors, and contributing to the achievement of company profitability and EBITDA goals.
- Process Accounts Payable transactions, ensuring vendor bills are accurately coded, entered into the accounting system, and paid according to established payment terms.
- Process Accounts Receivable transactions, ensuring customer invoices are accurate, issued on time, and payments are properly applied.
- Support the month-end close process by completing assigned reconciliations, journal entries, and supporting schedules in accordance with Generally Accepted Accounting Principles (GAAP).
- Prepare journal entries, reconcile assigned balance sheet accounts, and maintain accurate month-end workpapers and supporting documentation.
- Ensure the accuracy and completeness of transactions recorded in the general ledger.
- Research and resolve accounting discrepancies, vendor inquiries, and customer billing issues in a timely manner.
- Maintain organized financial records and documentation in accordance with company policies and internal controls.
- Support the development, maintenance, and continuous improvement of accounting processes, procedures, and internal controls.
- Collaborate effectively with internal departments, vendors, and customers to ensure accurate financial reporting and efficient accounting operations.
- Perform other duties and special projects as assigned.
Requirements:
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
- Minimum of 3–5 years of progressive experience in accounting, accounts payable, accounts receivable, or a related finance role.
- Strong understanding of Generally Accepted Accounting Principles (GAAP) and accounting best practices.
- Proficiency in Microsoft Excel and experience using accounting software such as QuickBooks or a comparable ERP/accounting system.
- Excellent verbal and written communication skills with the ability to build effective working relationships across departments and with external vendors.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.
- Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
- Self-motivated and dependable, with the ability to work independently while collaborating effectively as part of a team.
- Experience with account reconciliations, journal entries, month-end close activities, and financial recordkeeping preferred.
- High level of integrity with the ability to maintain confidentiality and handle sensitive financial information appropriately.
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