BDM Executive Assistant
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Job Description
Administrative support for Australian property-management BDMs. Preparing appraisals, CRM records, investor correspondence, and follow-up workflows remotely from the Philippines.
Responsibilities:
- Provide dedicated administrative and workflow support to Investor Support Partners/BDMs
- Prepare rental appraisal proposals, management proposals, and associated documentation from Airtable notifications
- Prepare documents in Realtair and REI forms
- Prepare comparable rental market research and supporting appraisal information
- Support market insights and training
- Maintain and update CRM records, opportunities, notes, and BDM pipeline information
- Prepare and send standard client correspondence, information packs, and supporting documents
- Send initial investor enquiry emails with introductory brochures
- Send investor follow-ups from REX and update buyer matches where applicable
- Assist with follow-up workflows for proposals, appraisals, and prospective landlord enquiries
- Enable BDMs to focus on client relationships, business development, appraisals, and conversion of new management opportunities
Requirements:
- At least 2 years of experience in an administrative role
- Experience with international clients or teams, particularly from Australia, the United States, or New Zealand
- Proficiency with Rex, Outlook, Airtable, RP Data, and Realtair
- Ability to prepare rental appraisal proposals, management proposals, comparable rental market research, and supporting documentation
- High-level data hygiene and CRM record maintenance
- Self-provided equipment
- Computer with 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
- Windows 11 Home or Pro
- Power backup such as power station, powerbank, or UPS
- Secondary/external monitor
- Noise-cancelling headset and webcam
- Internet speed of 40–50 Mbps minimum for both download and upload
- BIR self-registration/contributions as required by the government
- NBI or Police Clearance
- Government-issued ID
- English proficiency test
- Personality test
- Dual-monitor setup and backup internet requirements
- Ability to work 7AM to 4PM MNL time, Mondays to Fridays
- Willingness to comply with Wingman IT and security requirements, system monitoring, and safety tools
- Independent contractor agreement under Singapore Law with Philippines Resources Pte. Ltd.
Benefits:
- 20 Paid Time Off
- Referral Bonus - 70 AUD per successful referral to the Wingman platform
- Annual Trip
- Dedicated Support Contact (CSM)
- Access to a Network
- Opportunities to Upskill
- Potential for additional contracts, Statements of Work, or expanded workloads
- High-Impact Projects
- Flexibility First with full autonomy
- Advisory Support for HR, Tax, and setup guidance
- 100% Work-From-Home Contracts
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