Virtual Assistant – CRM, LinkedIn, AI Support
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Job Description
Part-time remote Virtual Assistant supporting a Toronto-based business coach. Managing HubSpot, LinkedIn follow-ups, AI-driven content workflows, and prospect communication.
Responsibilities:
- Set up and maintain HubSpot as the single hub for contacts, prospects, follow-ups, and tasks, including moving existing contacts from the current spreadsheet
- Action follow-up emails at the right intervals using pre-built templates
- Keep contact records, pipeline stages, and notes accurate and current
- Monitor LinkedIn activity and flag prospects, replies, and opportunities
- Implement LinkedIn approaches and content ideas developed in ChatGPT as posts, messages, and workflows
- Brainstorm strategy, challenge ideas, and suggest better approaches
- Support expansion onto Facebook, including planning and targeting Facebook ad campaigns
- Learn the coaching offers, including the Tiny Challenge, to understand client and prospect conversations
- Over time, handle first-line prospect and FAQ-style messages
Requirements:
- 3+ years in a VA, marketing support, sales support, or CRM admin role
- Strong HubSpot experience (strongly preferred) – contacts, pipelines, templates, sequences, and tasks
- Confident, everyday user of ChatGPT and other AI tools for drafting, research, and implementation
- Solid understanding of LinkedIn for business growth – content, outreach, and prospect messaging
- Excellent written English, with a direct, professional, and authentic tone
- Independent thinker who is comfortable questioning the approach and offering better options
- Nice to have: Facebook Ads and audience targeting experience
- Nice to have: experience supporting coaches, consultants, or service-based businesses
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- NO TRACKER. NO PROBLEM
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