Bilingual Virtual Assistant, Recruiter
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Job Description
Virtual Assistant Recruiter for The Ward Law Group handling full-cycle recruiting across various roles. Requires evening hours and bilingual English/Spanish proficiency.
Responsibilities:
- Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants
- Partner with hiring managers to align on hiring needs, priorities, and timelines
- Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach
- Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates
- Conduct recruiter screenings and present well-qualified candidates with clear summaries
- Build and maintain strong, active pipelines across multiple role types
- Own daily pipeline movement, ensuring no backlog and consistent candidate progression
- Coordinate interviews, assessments, and candidate communication from start to finish
- Ensure a seamless, professional candidate experience at every stage
- Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes
- Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making
- Support early talent efforts, including law school outreach and intern pipelines
- Perform additional administrative duties as assigned
Requirements:
- 3+ years of full-cycle recruiting experience (legal or professional services preferred)
- Experience with SmartRecruiters Applicant Tracking System preferred
- Must be available to work weekends, including Saturdays, to support high candidate volume during peak application times
- Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent
- Strong sourcing skills and experience building pipelines from scratch
- Experience working in high-volume or fast-scaling recruiting environments strongly preferred
- Bilingual English/Spanish required
- Highly organized, detail-oriented, and able to manage competing priorities
- Proactive, results-driven, and comfortable operating with a high level of accountability
Benefits:
- Paid time off
- healthcare benefits are not provided
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