Data Entry, Office Administrator – Automotive Industry
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Job Description
Remote Data Entry & Office Administrator supporting an Australian automotive service network. Managing POS data, Xero reconciliations, social media touchpoints, and secure back-office operations.
Responsibilities:
- Execute precise, high-volume daily data entry into the store’s central Marlin (Megabus) point-of-sale system via remote desktop
- Assist with routine financial matching and Xero bank reconciliations in coordination with the external accounting partner
- Progressively assume broader administrative responsibilities under direct mentorship from the Owner
- Monitor incoming social media comments and engagement across store platforms
- Escalate inquiries or maintain the brand presence where appropriate
- Adhere to secure IT protocols, including IP-whitelisted network environments and routine multi-factor authentication
Requirements:
- Prior experience in an automotive setting, such as an auto repair workshop reception, tyre outlet, dealership operations, or auto parts procurement
- Proven high-accuracy data entry, attention to detail, and methodical work habits
- Tech-savvy mindset and ability to quickly learn proprietary, desktop-based POS systems
- Familiarity with Microsoft Outlook and enterprise communication suites within a head-office framework
- Ability to work autonomously from home while maintaining consistent output and clear communication with on-site management
- Commitment to a long-term, stable placement
- Integrity and discretion when handling sensitive financial, store, and customer data
- Preferred: hands-on experience performing bank reconciliations within Xero
- Preferred: experience navigating desktop systems via remote-desktop/VPN connections
- Preferred: experience monitoring or moderating social media channels for small-to-medium retail or service businesses
Benefits:
- Remote work
- Long-term placement
- Step-by-step masterclass training
- Progressive onboarding and mentorship from the Owner
- Opportunity for broader administrative responsibility as system mastery builds
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