Document Specialist – Accessibility, Formatting, Localization
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Job Description
Document Specialist supporting accessibility and formatting for translated legal documents in A.I.-powered language service. Collaborating with Project Managers to ensure high-quality deliverables across various formats.
Responsibilities:
- The Document Specialist – Accessibility & Formatting supports the preparation and formatting of translated documents to ensure they are structurally sound, accessibility-aware, and visually accurate.
- This role focuses on document structure, accessibility support (AODA/WCAG), and layout/formatting.
- Working closely with Project Managers and linguists to reduce manual effort, prevent file-related risks, and support high-quality deliverables across common business formats (Word, PowerPoint, Excel, PDF).
- Prepare and clean source files for translation in Phrase.
- Ensure proper document structure (headings, lists, tables, headers/footers).
- Apply and advise on CAT filters and settings to preserve structure and minimize rework.
- Support accessibility-aware document handling aligned with AODA and WCAG 2.1 / 2.2.
- Verify and preserve reading order, semantic structure, table headers, hyperlinks, and language metadata.
- Run basic accessibility checks (e.g. Acrobat / PAC tools) and flag issues for remediation.
- Format translated documents to ensure clean reflow and consistency with source layout.
- Support Project Managers by reviewing re-exported translated files for structural, layout, or accessibility risks.
- Identify issues and recommend corrective actions to reduce downstream rework.
Requirements:
- 5+ years of experience in document handling, DTP, or similar roles within the translation or localization industry
- Strong hands-on experience with Microsoft Word, PowerPoint, Excel, and PDF workflows
- Experience working with CAT tools (Phrase preferred)
- Working knowledge of AODA and WCAG accessibility principles
- Strong attention to detail and ability to explain technical issues clearly
- Experience supporting accessibility in regulated or public-sector environments
- Familiarity with IDML / InDesign (production level)
- Experience in AI + human translation workflows.
Benefits:
- Comprehensive Health Insurance: Including vision, dental, complementary therapies, and support for your overall well-being.
- Your Birthday Off: We celebrate your special day!
- 6 Personal/Sick Days: Take the time you need for your health or life’s unexpected moments.
- Work-Ready Equipment: Get the tools you need to succeed, provided upon request.
- Remote Work Model Learning & Growth Opportunities: Training and resources tailored to your role and department.
- Supportive & Collaborative Team Culture: Work alongside team members who genuinely have your back.
- Team Recognition & Action Awards: Celebrate wins and contributions in meaningful ways.
- Employee Referral Program: Earn rewards for bringing amazing talent to our team.
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