Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant managing the CEO’s calendar, inbox, and daily operations at a venture-backed B2B cybersecurity SaaS company. Using AI tools to streamline communications and presentations.
Responsibilities:
- Serve as the right hand to the CEO of a fast-growing, venture-backed B2B cybersecurity SaaS company
- Own the CEO's calendar end-to-end, including scheduling, rescheduling, coordinating availability, and proactively resolving conflicts
- Manage a high volume of email and draft responses on the CEO's behalf
- Monitor and manage the CEO's LinkedIn inbox, including investor and prospect outreach
- Brief the CEO each morning on his schedule and meeting context
- Track commitments and ensure follow-through on scheduling
- Run a daily sync with the CEO to review inbox and priorities
- Use AI tools such as Claude to draft communications, format documents, and handle repeatable tasks
- Handle sensitive information and situations with discretion and judgment
- Flag time-sensitive personal messages immediately
- Assemble polished, presentation-ready PowerPoint presentations from dictated content
Requirements:
- C1 level English or equivalent proficiency
- Prior experience as an Executive Assistant supporting a U.S.-based executive
- Solid, mid-level EA experience
- Excellent written and spoken English
- Strong, hands-on experience with Outlook and standard EA/calendaring workflows; able to be self-sufficient from day one
- Comfortable and enthusiastic about using AI tools in daily work
- Highly adaptable, with the ability to context-switch quickly between unrelated tasks throughout the day
- Comfortable with direct, no-sugar-coating feedback from leadership
- Based in Latin America, able to work core East Coast (U.S.) business hours
- Preferred: Experience supporting cross-functional projects
- Preferred: Experience with content or community and using AI tools to create polished LinkedIn posts
- Preferred: Experience drafting personalized outreach or follow-up emails using call transcripts and light research
- Preferred: Experience helping build or polish presentations from dictated content
- Preferred: Experience working in a startup or fast-growing tech company
- Preferred: Genuine, long-term interest in growing as an EA and eventually expanding scope across the executive team
Benefits:
- Compensation: $2,500–$2,800/month (some flexibility for the right candidate)
- Schedule: Monday–Friday, 9-hour shift (approx. 9am–5pm ET, with some flexibility) including a 1-hour lunch
- PTO: Choice of following the U.S. holiday calendar or your home country's calendar
- Healthcare reimbursement eligibility after 90 days
- Device stipend of up to $1,500, or reimbursement if you use your own equipment
Similar Jobs
Executive Assistant
Executive Assistant managing social media, client support, and operations for an online coaching business. Supporting Shopify e-commerce growth for an emerging apparel brand.
Executive, Administrative & Marketing Support
Remote part-time VA supporting a UK coaching and property investment entrepreneur. Managing calls, scheduling, social media, content, administration, and workflow automation.
Marketing Virtual Assistant – Production, AI Operations
Marketing production assistant supporting Media Combustion’s AI-enabled marketing agency workflows. Producing podcasts, videos, Canva assets, social posts, and quality-controlled AI content.
Executive Assistant
Executive Assistant supporting 2–3 senior executives at Crux, a clean-energy capital platform. Managing calendars, communications, travel, events, and executive operating workflows.
Executive Assistant
Executive Assistant providing high-touch CEO support at Offchain Labs, builders of Ethereum scaling infrastructure. Managing scheduling, travel, correspondence, events, and confidential executive operations remotely.
Personal Assistant
Remote part-time administrative assistant supporting a medical business’s operations. Managing records, compliance renewals, customer queries, meetings, travel, events, and HR paperwork.
Fractional Marketing Manager, Executive Assistant
Fractional Marketing Manager and Executive Assistant supporting a UK-based business from South Africa. Managing B2B marketing campaigns, systems, collateral and senior leadership administration.
Personal Assistant to CEO
Personal Assistant managing a CEO’s schedules, communications, travel, and administrative affairs. Supporting an investment product within a global social discovery technology group.
Executive Assistant – Marketing Coordinator
Executive Assistant/Marketing Coordinator organizing and scheduling marketing operations for residential, commercial, luxury, and international real estate businesses. Managing CRMs, listings, platforms, calendars, and administrative priorities.
Executive Assistant
Executive Assistant supporting a US business brokerage and M&A advisory firm remotely. Managing executive calendars, client communications, CRM pipelines, transactions, and AI-powered systems.
Executive Assistant – Part-time
Part-time virtual assistant supporting a private child therapy practice. Managing scheduling, family email communication, client intake, EHR documentation, and HIPAA-compliant records.
Executive Assistant
Executive Assistant supporting senior leadership for a UK company from a remote South African home office. Managing diaries, communications, briefings, follow-ups, confidential matters, and executive operating rhythm on UK business hours.
Personal Assistant
Remote Personal Assistant supporting a busy UK professional with diary, inbox, travel, and personal administration. Based in South Africa, maintaining discretion and reliable UK-hours support.
Executive Assistant, CEO
Executive Assistant supporting an AI biotechnology CEO across executive support, operations, fundraising, and personal logistics. Owning finance, contracts, recruiting, communications, systems, and travel in a growing startup.
Virtual Assistant
Virtual Assistant supporting a hospice and palliative care team remotely. Managing calendars, correspondence, confidential records, documents, and virtual meetings.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing data, digital marketing campaigns, websites, and email campaigns for growing small businesses.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing databases and setting up digital marketing and email campaigns from home.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing databases, digital campaigns, websites, and email campaigns from home.
Senior Executive Assistant
Senior Executive Assistant managing inboxes, social content, AI agents, and backend reporting for CoWorq’s growing client brands. Supporting a coaching platform and health/wellness business on the US graveyard shift from the Philippines.
Virtual Assistant
Virtual Assistant supporting recruitment, candidate experience, and HR administration for RemodelBoom, a US home-improvement revenue-growth partner. Coordinating interviews, maintaining hiring systems, and supporting onboarding remotely from South Africa.