Executive Assistant
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Job Description
Executive Assistant supporting a fractional integrator practice serving global companies. Managing leadership schedules, EOS client engagements, travel, documents, and business development coordination.
Responsibilities:
- Manage the calendar, email, and scheduling for the leadership of a fractional integrator practice, including client meetings, coordination across time zones, and travel arrangements
- Support the EOS® rhythm for client engagements by scheduling and preparing for Level 10 (L10) meetings, Quarterlies, and annual sessions, taking notes, and tracking action items
- Maintain EOS® tools such as the V/TO, Rocks, Scorecards, Accountability Charts, and to-do lists
- Follow up on to-dos and Rocks, send reminders, and flag anything off track
- Prepare client-ready documents, presentations, and reports, and keep client files organized
- Handle travel logistics and expense reporting for in-person client work
- Support business development with lead follow-up, CRM updates, and outreach coordination
- Handle confidential information with discretion
Requirements:
- Based in Latin America and available to work remotely
- Valid U.S. visa (or equivalent travel authorization) to travel when needed
- 3+ years of experience as an executive assistant, chief of staff support, or similar high-level administrative role
- Strong calendar management and scheduling skills across multiple time zones
- Excellent written and spoken English, with polished, professional communication
- Proficiency with Google Workspace or Microsoft 365, plus video conferencing and project or task management tools
- Strong organization, follow-through, and attention to detail, with the ability to keep a leadership team accountable
- Proactive, high-discretion working style with comfort handling confidential business information
- Reliable remote setup and availability that overlaps with U.S. business hours
Benefits:
- Remote work
- Full-time contract through a payroll platform
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