Executive Assistant – Operations All-Rounder
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Job Description
Assistenz der Geschäftsführung bei Project Bay, Europas Workation- und CoWorking-Netzwerk. Organisation von Startup-Operations, Finanzen, Kommunikation, Events und Reisen.
Responsibilities:
- Support the founding team with day-to-day operations, enabling them to focus on strategic growth
- Independently take ownership of changing ad hoc projects and administrative tasks in the startup environment
- Prepare quotes and invoices
- Handle preparatory tasks for accounting
- Make important calls and communicate confidently by phone and in writing with partners, service providers, and customers
- Plan and organize workations and team events from initial concept through execution
- Coordinate schedules and travel arrangements for internal and external participants
- Create and maintain clear, well-structured spreadsheets in Google Sheets/Excel
- Create professional presentations in Google Slides/PowerPoint
- Structure and maintain internal systems
Requirements:
- Completed commercial training, a university degree, or relevant professional experience in executive assistance, office management, or a startup environment
- True generalist with an all-rounder mindset
- Highly independent, reliable, and organized approach to work
- Able to remain calm and maintain an overview when managing numerous parallel tasks
- Experienced in using Google Workspace, particularly Sheets and Slides
- Confident using MS Office, Slack, and similar digital tools
- Positive demeanor and service-oriented approach
- Enjoys direct telephone contact with partners and customers
- Energetic, solution-oriented, hands-on mentality
- Willingness to get actively involved and make a tangible impact
Benefits:
- Fixed-term employment through December 16, 2027, with the possibility of extension
- Long-term opportunities for personal development
- Fair compensation
- Non-cash benefits
- International and friendly working environment
- Dynamic company culture
- High degree of ownership with a tangible impact on new ventures and business models
- Key role in the success of the next generation of successful startups
- Opportunity to build a first-class network of organizations and individuals in the startup ecosystem
- Short communication channels and an open, collaborative atmosphere
- Close and motivated collaboration toward shared goals
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