Executive Assistant – Presales
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Job Description
Executive Assistant supporting Boomi’s CEO and C-suite leaders at an AI data activation company. Managing calendars, communications, travel, events, and executive operations.
Responsibilities:
- Manage complex, high-level, and changing executive calendars, schedules, appointments, and meetings
- Maintain conflict-free calendars and coordinate with the EA team on double-bookings
- Prioritize CEO and C-Suite meetings and leadership availability
- Track recurring one-on-ones with leadership and conduct new-hire introduction scheduling
- Manage executive communications, emails, phone calls, and correspondence confidentially
- Organize email folders and labels, conduct inbox sweeps, and flag action items
- Coordinate complex domestic and international travel, including flights, hotels, itineraries, visas, and logistics
- Submit and approve expense reports and support leadership with travel and expense budgets
- Draft, edit, and format presentations, reports, spreadsheets, and correspondence
- Maintain organization-wide and subgroup distribution lists and manage Slack channels
- Attend meetings, take minutes, follow up on action items, and conduct research
- Plan internal meetings, offsites, customer visits, company events, QBRs, quarterly all-hands meetings, Boomi World, RKOM, and Partner Summit participation
Requirements:
- Proven experience as an Executive Assistant, Senior Assistant, or similar role supporting C-level executives
- Exceptional written and verbal communication skills
- Strong organizational and time management skills with the ability to prioritize tasks
- Ability to handle sensitive, C-level information with discretion
- Advanced knowledge of Google Workspace and Slack
Benefits:
- Potential eligibility for an annual performance bonus
- Remote-friendly work arrangement
- Inclusive and accessible work environment
- Diversity-focused workplace culture
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