Executive Assistant – Technology
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant supporting Teladoc Health technology leaders as the company transforms virtual care. Managing calendars, communications, travel, meetings, expenses, and strategic initiatives.
Responsibilities:
- Provide strategic and operational support to senior Technology leaders
- Proactively manage highly complex calendars for 3–4 senior executives
- Build trusted relationships with executives, stakeholders, and business partners
- Coordinate leadership meetings, business rhythms, travel, events, communications, and organizational initiatives
- Plan and execute executive meetings, team meetings, leadership offsites, customer engagements, town halls, and special events
- Coordinate domestic and international travel arrangements and manage itinerary changes
- Prepare, edit, review, and distribute executive communications, presentations, reports, agendas, briefing documents, and meeting materials
- Manage expense reporting, invoice processing, budget tracking, and reconciliation
- Lead and support special projects, operational initiatives, and cross-functional programs
- Track deliverables, action items, and executive commitments through completion
- Conduct research, gather data, and synthesize actionable summaries for executive decision-making
- Maintain organized electronic systems, documents, records, and confidential information
- Represent executive leadership with professionalism, sound judgment, and commitment to excellence
- Identify and implement process improvements to increase efficiency and elevate executive support quality
- Travel occasionally, up to 10% annually, based on business and project needs
Requirements:
- 10+ years of Executive Assistant experience supporting senior executives in a fast-paced, complex business environment
- Significant experience supporting multiple executive leaders simultaneously in a virtual environment
- Demonstrated success managing highly complex calendars, executive travel, large-scale meetings, offsites, and organizational events
- Strong program and project management experience
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
- Experience with travel and expense management systems such as Concur or equivalent platforms
- Ability to work independently, exercise sound judgment, and make decisions with minimal direction
- Exceptional organizational skills and ability to manage competing priorities
- Outstanding written and verbal communication skills, including drafting executive-level correspondence
- Strong business acumen and ability to communicate with senior leaders, external partners, customers, and employees
- Ability to build collaborative relationships across teams and establish credibility as a trusted business partner
- Excellent problem-solving skills with a proactive, solutions-oriented mindset
- Meticulous attention to detail and commitment to high-quality work
- Ability to handle highly confidential and sensitive information with discretion and integrity
- Adaptable, curious, resilient, and comfortable with change, ambiguity, and evolving priorities
- Receptive to feedback and committed to continuous improvement
- Experience using AI-powered productivity and workflow automation tools
- Preferred: experience supporting executives in a technology organization, high-growth company, or similarly complex corporate environment
- Bachelor's degree or equivalent combination of education and relevant experience (preferred)
- Currently authorized to work in the United States without visa sponsorship now or in the future
Benefits:
- Performance bonus eligibility
- Flexible Vacation Policy
- 80 hours of Paid Sick, Safe, and Caregiver Leave annually
- Benefits program for employees and families, subject to eligibility requirements
- Career development and growth opportunities
- Inclusive workplace and community
- Occasional travel opportunities, up to 10% annually based on business and project needs
Similar Jobs
Executive Assistant – Senior Director, Strategy & Planning
Remote Executive Assistant supporting Cisco’s Senior Director of Americas Sales Strategy and Planning. Managing calendars, meetings, travel, expenses, confidential matters, and strategic projects.
Executive Assistant – Job File Coordinator
Job File Coordinator supporting a U.S.-based client’s calls, appointments, records, and job files. Managing administrative operations remotely for SnappyCX.
Executive Assistant
Executive Assistant providing strategic and operational support to Aotearoa Infinite Academy’s Principal. Managing calendars, communications, governance, compliance, and digital school operations remotely.
Executive Assistant, VPs – Operations, Renewals
Executive Assistant supporting Cisco VPs driving Splunk renewal operations. Managing calendars, executive travel, meetings, events, correspondence, and strategic projects.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with patient calls, scheduling, insurance verification, and referrals. Remote, part-time role requiring fluent English and Spanish.
Bilingual Virtual Assistant – English/Spanish Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with patient calls, scheduling, insurance verification, and referrals. Providing English-Spanish administrative support remotely from Guatemala.
Bilingual Virtual Assistant, English/Spanish
Bilingual virtual receptionist supporting an internal medicine practice remotely. Coordinating patients, scheduling, insurance verification, referrals, and prior authorizations in English and Spanish.
Bilingual Virtual Assistant, English/Spanish, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with patient calls, scheduling, insurance verification, and referrals. Remote, part-time role requiring English and Spanish.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting a Monterrey internal medicine practice. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant documentation.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an internal medicine practice in Mexico City. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant documentation remotely.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an Internal Medicine practice with patient calls, scheduling, insurance verification, and referrals. Remote part-time role serving English- and Spanish-speaking patients.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with calls, scheduling, insurance verification, and referrals. Remote, part-time patient-facing administrative support in English and Spanish.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting Caracas internal medicine patients remotely. Managing calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice. Handling patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant documentation.
Bilingual Virtual Assistant, Receptionist
Remote bilingual virtual receptionist supporting an internal medicine practice. Coordinating patients, appointments, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting a Bogotá internal medicine practice. Handling patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an internal medicine practice remotely. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting patient calls, scheduling, insurance verification, and referrals for a Lima internal medicine practice. Managing HIPAA-compliant documentation and follow-up remotely.
Healthcare Administrative Virtual Assistant – ABA Therapy
Part-time remote assistant managing Medicaid authorizations, EHR records, billing, and therapist compliance for a U.S. ABA therapy practice. Supporting organized administrative workflows and follow-ups.