Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant providing high-touch CEO support at Offchain Labs, builders of Ethereum scaling infrastructure. Managing scheduling, travel, correspondence, events, and confidential executive operations remotely.
Responsibilities:
- Provide high-touch, concierge-like assistance to the Chief Executive Officer
- Manage intricate and time-sensitive scheduling demands while prioritizing conflicting requirements
- Organize detailed travel arrangements, itineraries, and agendas
- Coordinate projects and event planning activities, including off-site meetings and employee retreats
- Manage a high volume of emails, flagging important messages and coordinating calls and meetings
- Draft and prepare confidential correspondence on behalf of C-suite executives
- Handle expense reports
- Anticipate future and personal needs of the CEO
- Shape information and organizational dynamics
- Identify efficiency and process-improvement opportunities
Requirements:
- Successful in supporting C-level executives in a high-growth environment
- Highly responsive and able to address urgent matters
- High level of security and confidentiality
- Proactive approach to task execution and anticipating future needs, including the CEO’s personal needs
- Active role in shaping information and organizational dynamics
- Keen eye for efficiency and process improvement
- Proven track record with late-stage technology startups or established public technology companies
- Clear, direct, and empathetic communication skills with sharp listening abilities
- Self-directed initiative and ability to add value beyond the defined remit
- Based in North America EST or the United Kingdom
- Minimum of 5 years of experience providing high-touch, concierge-like support to a C-suite Executive
- Experience managing intricate and time-sensitive scheduling demands
- Experience organizing detailed travel arrangements, itineraries, and agendas
- Experience coordinating projects and event planning, including off-site meetings and employee retreats
- Experience managing a high volume of emails and coordinating calls and meetings
- Experience drafting confidential correspondence for C-suite executives
- Proficiency handling expense reports
Benefits:
- Remote-first global workforce + NY office
- Professional reimbursement program (facilitates industry conference attendance, certifications, and more)
- Medical, dental & vision coverage (US + some other countries)
- 401k retirement plan + company match (US only)
- Wellness stipend
- Home office set up / ergonomic equipment program
Similar Jobs
Personal Assistant
Remote part-time administrative assistant supporting a medical business’s operations. Managing records, compliance renewals, customer queries, meetings, travel, events, and HR paperwork.
Fractional Marketing Manager, Executive Assistant
Fractional Marketing Manager and Executive Assistant supporting a UK-based business from South Africa. Managing B2B marketing campaigns, systems, collateral and senior leadership administration.
Personal Assistant to CEO
Personal Assistant managing a CEO’s schedules, communications, travel, and administrative affairs. Supporting an investment product within a global social discovery technology group.
Executive Assistant – Marketing Coordinator
Executive Assistant/Marketing Coordinator organizing and scheduling marketing operations for residential, commercial, luxury, and international real estate businesses. Managing CRMs, listings, platforms, calendars, and administrative priorities.
Executive Assistant
Executive Assistant supporting a US business brokerage and M&A advisory firm remotely. Managing executive calendars, client communications, CRM pipelines, transactions, and AI-powered systems.
Executive Assistant – Part-time
Part-time virtual assistant supporting a private child therapy practice. Managing scheduling, family email communication, client intake, EHR documentation, and HIPAA-compliant records.
Executive Assistant
Executive Assistant supporting senior leadership for a UK company from a remote South African home office. Managing diaries, communications, briefings, follow-ups, confidential matters, and executive operating rhythm on UK business hours.
Personal Assistant
Remote Personal Assistant supporting a busy UK professional with diary, inbox, travel, and personal administration. Based in South Africa, maintaining discretion and reliable UK-hours support.
Executive Assistant, CEO
Executive Assistant supporting an AI biotechnology CEO across executive support, operations, fundraising, and personal logistics. Owning finance, contracts, recruiting, communications, systems, and travel in a growing startup.
Virtual Assistant
Virtual Assistant supporting a hospice and palliative care team remotely. Managing calendars, correspondence, confidential records, documents, and virtual meetings.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing data, digital marketing campaigns, websites, and email campaigns for growing small businesses.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing databases and setting up digital marketing and email campaigns from home.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing databases, digital campaigns, websites, and email campaigns from home.
Senior Executive Assistant
Senior Executive Assistant managing inboxes, social content, AI agents, and backend reporting for CoWorq’s growing client brands. Supporting a coaching platform and health/wellness business on the US graveyard shift from the Philippines.
Virtual Assistant
Virtual Assistant supporting recruitment, candidate experience, and HR administration for RemodelBoom, a US home-improvement revenue-growth partner. Coordinating interviews, maintaining hiring systems, and supporting onboarding remotely from South Africa.
Real Estate Executive – Virtual Assistant
Remote real estate virtual assistant supporting a Philippines-based agent's clients, listings, leads, and transactions. Managing CRM records, vendors, communications, marketing, and administrative workflows.
Executive VA – Operations Assistant
Part-time Executive Assistant supporting a growing Canadian restaurant group. Organizing executive priorities, vendor coordination, records, and operational processes remotely.
Senior Executive Assistant
Senior Executive Assistant supporting New Relic’s APJ Sales SVP at an observability technology company. Managing executive operations, communications, projects, budgets, events, reporting, and global travel.
Commercial Real Estate Executive Assistant
Remote part-time executive assistant supporting a US-based commercial real estate client. Managing scheduling, communications, CRM data, and operational processes using RealNex and spreadsheets.
Commercial Real Estate Executive Assistant
Remote part-time executive assistant supporting a US commercial real estate client. Managing calendars, communications, CRM data, administrative operations, and process documentation.