Executive Virtual Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Virtual Assistant managing organizational tasks for a non-profit association. Requires strong administrative skills and experience with U.S.-based clients to operate independently.
Responsibilities:
- Manage administrative tasks and day-to-day operational support for the Executive Director and team.
- Handle project management and task coordination, ensuring work moves from start to finish without follow-up reminders.
- Maintain organized records, documents, and files using Google Suite and/or Microsoft Office tools.
- Manage scheduling, calendar coordination, and meeting preparation.
- Support internal communications and correspondence.
- Assist with presentation preparation, including tools such as PowerPoint or Canva.
- Manage CRM or task management platforms (Asana, Trello, Slack, or similar tools).
- Support any additional administrative and operational tasks as needed.
Requirements:
- Strong spoken and written English with clear communication and minimal accent.
- Previous experience supporting U.S.-based clients or organizations is required.
- Highly organized with strong attention to detail and consistent follow-through.
- Ability to take ownership of tasks and complete them without constant supervision.
- Proficient in Google Suite and Microsoft Office (Word, PowerPoint, Excel).
- Experience with project management and task coordination tools (Asana, Trello, Notion, or similar).
- Tech-savvy and comfortable learning new tools and systems quickly.
- Strong time management and ability to prioritize across multiple responsibilities.
- Professional and proactive communication style.
- Bilingual English and Spanish preferred.
- Nice to Have: Experience working with non-profit or trade association organizations.
- Familiarity with CRM systems.
- Experience with Canva or design tools for presentation and content support.
- Exposure to the Washington, D.C. professional environment or U.S. East Coast organizations.
Benefits:
- TBD
Similar Jobs
Part-Time Virtual Assistant
Part-Time Virtual Assistant for boutique fitness business. Handling admin and marketing tasks while supporting the owner remotely.
C-Suite Executive Assistant
Executive Assistant supporting senior leadership in a fast-paced legal environment. Responsibility for managing calendars, travel logistics, and handling sensitive information with discretion.
Sales Executive Assistant
Remote Sales & Executive Assistant providing high-level support for various businesses including sales and operational tasks. Ideal for organized, proactive candidates seeking long-term growth opportunities.
Executive Assistant, Child Sponsorship Operations
Executive Assistant providing administrative support to the Global Director in Child Sponsorship Operations. Managing schedules, logistics, and communications for effective team collaboration.
Executive Assistant – CEO, CIO
Executive Assistant supporting CEO and CIO in a fast-paced, global impact investing environment. Managing complex schedules, communications, and travel arrangements while ensuring operational efficiency.
Executive Assistant
Executive Assistant responsible for high-level admin support to executives at Rithum, optimizing their effectiveness through scheduling and collaboration.
Virtual Assistant
Virtual Assistant supporting a nurse practitioner-led telepsychiatric group with credentialing and billing tasks. Ensure timely updates and communications regarding insurance and patient profiles.
Executive Assistant – GTM
Executive Assistant to the Head of GTM at Cal.com managing operational execution across various departments. Driving momentum in a rapidly scaling startup environment with high agency.
Executive Assistant
Executive Assistant providing remote support for busy professionals at Zirtual, managing schedules and communications while maintaining workflow efficiency.
Credit Repair Consultant, Spanish Bilingual
Credit Repair Consultant Virtual Assistant inviting client consultations and managing onboarding. Engaging with clients to explain credit repair processes and provide support through various communication methods.
Executive Assistant – Legal Operations
Executive Assistant supporting Legal Operations at a personal injury law firm. Handling operational and administrative tasks while working remotely from Mexico.
Executive Assistant – Legal Operations
Executive Assistant to the Director of Legal Operations at a personal injury law firm. Managing administrative duties, coordination, and legal operations support in a remote environment.
Legal Operations Virtual Assistant
Legal Operations Virtual Assistant taking ownership of client-focused processes in a growing legal practice. Managing records, communications, and marketing coordination in a remote setting.
Bilingual Virtual Assistant, Recruiter
Virtual Assistant Recruiter for The Ward Law Group handling full-cycle recruiting across various roles. Requires evening hours and bilingual English/Spanish proficiency.
Executive Assistant
Executive Assistant supporting daily operations of a spa business. Handling administrative and client-facing tasks with minimal supervision.
Virtual Assistant
Virtual Assistant providing administrative, financial tracking, and operational support for a healthcare real estate investment company. Ideal for highly organized and detail-oriented individuals.
Executive Assistant – LATAM
Executive Assistant at Veta Virtual managing complex executive calendars and high-stakes communications. Collaborating with senior leadership to streamline workflows in a fully remote set-up.
Executive Assistant – Part-time
Junior Executive Assistant providing support to co-founders at Linear Agency Group, handling daily operations and organization tasks in a remote work setup.
Executive Assistant
Executive Assistant providing on-site operational and administrative support for a senior executive at GoDigital Media Group. Ideal for someone organized with a flexible schedule.
Healthcare Virtual Assistant
Healthcare Assistant working directly with US healthcare providers and clients. Supporting both front-office and back-office functions in various administrative tasks for healthcare practices.