Finance Manager – Ecommerce Agency
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Job Description
Finance Manager overseeing financial operations within Hiry Agency, servicing DTC and eCommerce brands. Maintaining P&L, managing invoices, and ensuring accurate financial records.
Responsibilities:
- Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date.
- Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies before they compound.
- Prepare and send client invoices on time, following up firmly and professionally until payment is received.
- Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy.
- Manage payment follow-ups across all outstanding invoices — nothing falls through the cracks.
- Monitor and manage financial inboxes, triaging emails and responding or escalating with urgency and precision.
- Track all incoming and outgoing payments, flagging anomalies immediately to leadership.
- Maintain clean, organised records inside Xero and any supporting tools (Airtable / ClickUp / Notion).
- Coordinate with the Customer Success and Talent Acquisition teams to align billing with active placements and contracts.
- Produce weekly financial snapshots and summary reports for internal review.
- Flag cash flow risks, overdue accounts, and irregularities proactively — don't wait to be asked.
Requirements:
- Strong written and spoken English — professional communication across all channels.
- Proven experience working with Xero (non-negotiable).
- Obsessive attention to detail — numbers must balance, always.
- Experience managing invoicing workflows, accounts receivable, and financial reconciliation.
- Comfortable managing multiple financial threads and deadlines simultaneously without losing accuracy.
- Highly organised with strong inbox and task management habits.
- Discreet and trustworthy when handling sensitive financial information.
- Comfortable working remotely in a fast-paced, lean team environment.
- Available during European business hours (CET).
- Background in finance, accounting, bookkeeping, or a related field is a strong plus.
Benefits:
- Fully remote position.
- Work with fast-growing DTC and eCommerce brands.
- Structured systems and workflows.
- Opportunity to grow within the company as the team expands.
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