Part-Time Virtual Assistant

Posted 4hrs ago

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Part-Time Virtual Assistant for boutique fitness business. Handling admin and marketing tasks while supporting the owner remotely.

Monitor and manage email inbox, flagging and responding to routine communications.
Follow up with clients on unpaid balances, unsigned contracts, and pending actions.
Manage contract tracking and coordination, including follow-up for retreats, teacher trainings, and studio programs.
Track and coordinate giveaway campaigns and promotional outreach (e.g., following up with partner organizations on Instagram or other channels to confirm class pass usage).
Support client follow-up using studio management software (MindBody, LoyalSnap, FitGrid) once trained.
Assist the sales director with warm outreach to existing clients, including text and email follow-up sequences.
Send newsletters and email campaigns to existing client lists using email platforms (MailChimp, ConvertKit, or similar).
Post content to social media platforms as directed (no content creation or graphic design required).
Support membership retention outreach, including communicating with auto-renewal members.
Support scheduling, calendar coordination, and general administrative tasks across multiple business units.
Help document processes and build SOPs over time.

Strong English communication skills, written and verbal.
Organized, detail-oriented, and able to manage multiple tasks across different business areas.
Comfortable working independently with minimal supervision.
Takes full ownership of tasks and follows through until completion without needing reminders.
Tech-savvy and quick to learn new tools and software.
Experience with email marketing platforms (MailChimp, ConvertKit, or similar) and basic social media coordination.
Comfortable with client outreach and follow-up across email, text, and social channels.
Able to handle sensitive client information professionally and discreetly.
Bilingual English and Spanish preferred.