Senior Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Executive Assistant serving as founder’s right hand across Peru and US knitwear manufacturing and clothing businesses. Coordinating inbox, systems, projects, and cross-functional operations.
Responsibilities:
- Own the founder’s inbox and calendar, triaging incoming requests and handling or routing them
- Act as connective tissue across two businesses by understanding ownership, coordinating people, and routing work effectively
- Track requests, commitments, and action items through completion
- Prepare decisions and meetings with distilled information, recommendations, and clearly defined choices
- Build and maintain systems using Notion, SOPs, Google Drive, recurring calendars, and checklists
- Oversee recurring administrative and business-critical areas including compliance deadlines, benefits, trademarks, expenses, subscriptions, travel, and other operational details
- Support cross-functional and special projects by coordinating employees, contractors, and outside experts
- Learn the founder’s working style and businesses deeply enough to anticipate needs and handle issues independently
- Provide continuity and act as a long-term, high-trust right hand to the founder across two growing businesses
Requirements:
- Proper Senior EA experience: Senior EA, Executive Business Partner, Chief of Staff/EA hybrid, or similarly high-ownership executive support experience (not a low-level VA)
- Excellent judgment and ability to distinguish what can be decided independently, delegated, or escalated to the executive
- Confidence to make decisions with available information and keep work moving forward
- Comfort operating with ambiguity and creating paths forward from messy or incomplete requests
- Strong attention to detail
- Comfort managing people laterally and following up with the wider team
- Self-motivated, highly autonomous, and comfortable working independently without frequent check-ins
- Emotional steadiness and resilience; able to receive direct feedback, navigate pressure and interpersonal complexity, and remain calm and solutions-oriented
- Solid working knowledge of platforms, technology, and AI tools
- Some Spanish or interest in learning Spanish is a bonus
- Startup background is a bonus
Benefits:
- 30 days paid leave (including public holidays)
- Fully remote
- Full-time primary role
- Work remotely as an independent contractor
- Working hours of approximately 6am–2pm New York time (midday–8pm in Eastern Europe/South Africa)
Similar Jobs
Bilingual Dental Medical Virtual Assistant, English and Spanish Speaking
Bilingual virtual dental assistant supporting U.S. dental practices with scheduling, patient communication, and insurance verification. Managing pre-authorizations, treatment plans, billing, and dental records remotely.
Marketing and Admin Support Virtual Assistant
Remote virtual assistant managing Salesforce leads, construction data, and architectural education events for Outsource Access. Supporting architectural sales pipelines, product specifications, and architect relationship nurturing.
Executive Assistant, U.S. Tax Advisory, LATAM
Executive Assistant supporting the Chief of Staff of a U.S. boutique tax advisory firm. Managing calendars, projects, financial coordination, vendors, and operational follow-through.
AI Operations and Executive Assistant
AI operations and executive assistant managing executive administration, stakeholder coordination, and workflow automations. Supporting an Australian company empowering women, remotely from the Philippines.
Executive Assistant
Part-time remote Executive Assistant managing the inbox for a custom bikini design business. Expanding into scheduling, SOPs, and workflow systematization as the business grows.
Spanish Bilingual Medical Virtual Assistant
Spanish-bilingual medical virtual assistant preparing accurate patient records and documentation. Supporting physicians remotely with data entry, lab-result review, and administrative tasks.
Spanish Bilingual Medical Virtual Assistant
Bilingual medical virtual assistant preparing patient records and documentation. Supporting physicians remotely through accurate data entry and administrative healthcare tasks.
Bilingual Medical Virtual Assistant, Spanish
Spanish-bilingual medical virtual assistant preparing accurate patient records and documentation. Supporting physicians with data entry, lab-result review, and administrative tasks remotely.
Executive Assistant, SVP Product Quality & Innovation
Executive Assistant partnering with Veralto’s SVP of Product Quality & Innovation. Managing executive operations, stakeholder coordination, events, communications, and international scheduling.
Virtual Assistant – CRM, Outreach Support
Part-time Virtual Assistant managing GoHighLevel CRM leads and outreach for an educational consulting company. Supporting ad tracking, content posting, and basic video editing.
Executive Assistant
Executive Assistant supporting 2–3 U.S.-based executives at a technology and managed services company. Managing calendars, communications, travel, operations, and AI-powered productivity workflows.
Senior Executive Assistant
Senior Executive Assistant supporting the founder and COO of a fast-growing fintech and cryptocurrency company. Managing calendars, travel, meetings, expenses, and confidential executive operations remotely.
Medical Virtual Assistant – Patient Access & Intake Operations
Medical virtual assistant supporting patient access and intake for Legion Health’s AI-native psychiatry network. Coordinating scheduling, documentation, messaging, and clinical escalations.
Virtual Assistant
Virtual Assistant supporting marketing, sales, administrative operations, and customer service for a fitness company. Managing research, CRM records, communications, and customer inquiries remotely.
BDM Executive Assistant
Administrative support for Australian property-management BDMs. Preparing appraisals, CRM records, investor correspondence, and follow-up workflows remotely from the Philippines.
Executive Assistant
Executive Assistant supporting operations, client communication, and sales follow-ups for an Australian electrical services provider. Remote independent contractor role for Philippines-based candidates.
Executive Assistant
Executive Assistant coordinating founders, hiring, finances, and cross-functional projects at Swans, a technology and automation agency serving US law firms. Growing toward a strategic operational partner role.
Executive Assistant – Operations All-Rounder
Assistenz der Geschäftsführung bei Project Bay, Europas Workation- und CoWorking-Netzwerk. Organisation von Startup-Operations, Finanzen, Kommunikation, Events und Reisen.
Executive Assistant – EOS Implementer Support
Executive Assistant supporting FreedUp’s EOS Implementer with client sessions, inboxes, records, invoicing, and travel. Organizing AI-captured information into actionable systems across two client engagements.
Executive Assistant – EOS Implementer Support
Executive Assistant organizing EOS sessions, inboxes, records, and travel for FreedUp’s EOS Implementer client. Managing administrative, financial, personal, and content-support workflows remotely across LATAM.