Senior Executive Assistant
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Job Description
Senior Executive Assistant supporting three Mozilla technology leaders overseeing infrastructure, IT, and security. Coordinating calendars, travel, meetings, expenses, and executive operations remotely across the US.
Responsibilities:
- Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up
- Handle sensitive information with the highest degree of discretion
- Manage administrative tasks including calendar management, domestic and international travel coordination, and expense reports
- Support executives across US time zones
- Coordinate internal and external meetings
- Plan logistics and events for team and executive offsites and work weeks
- Build relationships within the organization and maintain trusted working partnerships through regular communication, understanding stakeholder needs, and consistent follow-through
Requirements:
- 5+ years of administrative experience in a technology company and multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.)
- Experience in coordinating with sensitive, high stakes external teams
- Attention to detail, manage ambiguity, and foster a team culture
- Strong written and verbal communication skills
- Great at taking initiative and solving problems
- Experience with Google Suite
- Commitment to Mozilla's values: welcoming differences, being relationship-minded, practicing responsible participation, and having grit
Benefits:
- Generous performance-based bonus plans to all eligible employees - we share in our success as one team
- Rich medical, dental, and vision coverage
- Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
- Quarterly all-company wellness days where everyone takes a pause together
- Country specific holidays plus a day off for your birthday
- One-time home office stipend
- Annual professional development budget
- Quarterly well-being stipend
- Considerable paid parental leave
- Employee referral bonus program
- Other benefits (life/AD&D, disability, EAP, etc. - varies by country)
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