SOP & Systems Architect, Notion, AI
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Job Description
SOP & Systems Architect designing and building custom operating systems in Notion for clients. Collaborating with founders and team members to create clear documentation and scalable processes.
Responsibilities:
- Design and build custom operating systems for clients
- Create, structure, and continuously improve workflow systems in Notion
- Translate messy workflows into clear, documented, scalable SOPs
- Collaborate with founders, executive assistants, and internal operations
- Design operational leverage for client success and retention
Requirements:
- 3+ years of experience in operations, systems, process documentation, client success, or project management
- Advanced proficiency in Notion, including databases, relations, rollups, templates, and dashboards
- Experience building SOPs from scratch in fast-moving environments
- Strong written and spoken English (C2 level preferred)
- Ability to manage multiple systems and clients simultaneously
- Strong organizational skills and attention to detail
- Ability to take messy inputs (Looms, notes, conversations) and turn them into clear documentation
- Comfort working remotely with distributed teams
- High ownership, professionalism, and discretion
- Experience with Zapier or other automation tools
- Experience using AI tools like Claude, Claude Co-work, or ChatGPT for documentation and workflows
- Strong interest in productivity systems and frameworks **
- Nice to have (but not required):
- Familiarity with concepts from books like *Getting Things Done*, *Building a Second Brain*, or *Atomic Habits*
Benefits:
- Fully remote role
- Opportunity to work closely with founders and leadership
- Meaningful ownership over client systems and internal processes
- Significant growth and upward mobility as the company scales
- Performance-based bonuses
- Paid time off
- HMO after 3 months
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