Staff Accountant
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Job Description
Staff Accountant owning billing, accounts receivable, and close for Swing Education’s K-12 substitute-teacher marketplace. Improving finance processes while supporting schools that need qualified substitute teachers.
Responsibilities:
- Own billing and accounts receivable for a K-12 substitute-teacher marketplace
- Invoice district and charter customers weekly
- Apply payments daily, including checks covering multiple invoices without remittance advice
- Maintain accurate open-invoice records
- Collect past-due balances and resolve purchase-order and board-approval issues with school districts
- Investigate billing disputes with Support and determine and issue appropriate credits
- Prepare journal entries, account reconciliations, and supporting schedules
- Book accruals for substitute days worked but not yet invoiced
- Record district deposits and prepayments as deferred revenue and recognize revenue as substitute days are worked
- Help prepare monthly, quarterly, and annual financial statements
- Improve and document remittance, purchase-order tracking, billing, and close processes
- Work closely with finance leadership and collaborate with Support, Sales, and Operations
- Support annual audits and lender reporting
- Help with accounts payable as needed
Requirements:
- Full-cycle billing and accounts receivable experience
- Strong Excel or Google Sheets skills
- Experience applying payments, managing open invoices, and handling collections
- Experience with journal entries, account reconciliations, and supporting schedules for cash, revenue, accounts receivable, and deferred revenue
- Ability to book accruals and record deferred revenue
- Ability to manage weekly billing cycles, month-end close, and audit requests
- Experience distinguishing genuine billing disputes from stalling tactics
- QuickBooks Online, Ordway, or Ramp experience is a plus
- Prior startup experience, especially at a tech-enabled marketplace or service business, is a plus
- Progress toward a CPA license is a plus
- Ability to help with accounts payable as needed
- Education is optional
Benefits:
- Medical/dental/vision benefits
- Flexible Time Off (FTO)
- Paid holidays
- Parental leave
- Stock options
- Professional development reimbursement program
- Co-working membership reimbursement
- Mission-driven work
- Fun, collaborative, balanced culture
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