Virtual Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Remote part-time Virtual Assistant supporting a girls’ football initiative across South Africa. Managing founder administration, partnerships, schedules, events and program operations.
Responsibilities:
- Manage the Founder's calendar, appointments and meetings across Brisbane and Cape Town time zones
- Monitor and organise the inbox, triage enquiries and draft replies for approval
- Prepare agendas, take meeting notes and follow up on actions
- Track correspondence with partners, sponsors, clubs and community stakeholders
- Maintain partnership records, agreements and key dates
- Prepare documents, reports, presentations and correspondence
- Support Season One logistics, match days and events from a coordination perspective
- Coordinate tasks and deadlines across projects and people on the ground
- Maintain accurate and current spreadsheets, records and internal documentation
- Complete data entry, research and general administrative tasks
- Support scheduling and basic administration for social media
- Identify and implement improvements to organisational processes
- Represent the company in its approved voice
- Ensure tasks, follow-ups and deadlines are completed and records remain organised
Requirements:
- Experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar
- Strong written English
- Ability to draft professional emails requiring no rewriting
- Excellent organisation and time management across competing priorities
- Strong attention to detail
- Ability to work independently with limited supervision
- Confidence with Microsoft 365 / Google Workspace and other online tools
- Ability to learn new systems quickly
- Genuine interest in women's sport, girls' football or African sporting communities
- Background or working-with-children check
- Ability to follow the client's safeguarding policy
- Strict confidentiality regarding player, family, partner and sponsor information
- Must obtain the Founder's sign-off before making commitments, public associations or mentions of partners
- Experience supporting a founder or early-stage organisation is nice to have
- Experience with CRM or project management tools is nice to have
- Experience supporting events, partnerships or community programs is nice to have
- Familiarity with South Africa or experience working across time zones is nice to have
Benefits:
- Flexible part-time working hours
- Remote work
- Independent contractor arrangement
Similar Jobs
Senior Executive Assistant
Senior Executive Assistant supporting three Mozilla technology leaders overseeing infrastructure, IT, and security. Coordinating calendars, travel, meetings, expenses, and executive operations remotely across the US.
Executive Assistant – Technology
Executive Assistant supporting Teladoc Health technology leaders as the company transforms virtual care. Managing calendars, communications, travel, meetings, expenses, and strategic initiatives.
Executive Assistant – Senior Director, Strategy & Planning
Remote Executive Assistant supporting Cisco’s Senior Director of Americas Sales Strategy and Planning. Managing calendars, meetings, travel, expenses, confidential matters, and strategic projects.
Executive Assistant – Job File Coordinator
Job File Coordinator supporting a U.S.-based client’s calls, appointments, records, and job files. Managing administrative operations remotely for SnappyCX.
Executive Assistant
Executive Assistant providing strategic and operational support to Aotearoa Infinite Academy’s Principal. Managing calendars, communications, governance, compliance, and digital school operations remotely.
Executive Assistant, VPs – Operations, Renewals
Executive Assistant supporting Cisco VPs driving Splunk renewal operations. Managing calendars, executive travel, meetings, events, correspondence, and strategic projects.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with patient calls, scheduling, insurance verification, and referrals. Remote, part-time role requiring fluent English and Spanish.
Bilingual Virtual Assistant – English/Spanish Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with patient calls, scheduling, insurance verification, and referrals. Providing English-Spanish administrative support remotely from Guatemala.
Bilingual Virtual Assistant, English/Spanish
Bilingual virtual receptionist supporting an internal medicine practice remotely. Coordinating patients, scheduling, insurance verification, referrals, and prior authorizations in English and Spanish.
Bilingual Virtual Assistant, English/Spanish, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with patient calls, scheduling, insurance verification, and referrals. Remote, part-time role requiring English and Spanish.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting a Monterrey internal medicine practice. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant documentation.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an internal medicine practice in Mexico City. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant documentation remotely.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an Internal Medicine practice with patient calls, scheduling, insurance verification, and referrals. Remote part-time role serving English- and Spanish-speaking patients.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an internal medicine practice with calls, scheduling, insurance verification, and referrals. Remote, part-time patient-facing administrative support in English and Spanish.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting Caracas internal medicine patients remotely. Managing calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice. Handling patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant documentation.
Bilingual Virtual Assistant, Receptionist
Remote bilingual virtual receptionist supporting an internal medicine practice. Coordinating patients, appointments, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting a Bogotá internal medicine practice. Handling patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant, Receptionist
Bilingual virtual receptionist supporting an internal medicine practice. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.
Bilingual Virtual Assistant – Receptionist
Bilingual virtual receptionist supporting an internal medicine practice remotely. Managing patient calls, scheduling, insurance verification, referrals, and HIPAA-compliant administrative workflows.