Accounting Operations Coordinator
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Job Description
Accounting Operations Coordinator handling Accounts Payable and related tasks at Seeq. Supporting the accounting team with various operational duties in a remote environment.
Responsibilities:
- Support day-to-day Accounts Payable processes by following established procedures (invoice entry and coding)
- Maintain vendor records and onboarding documentation
- Monitor AP aging and resolve discrepancies with vendors
- Support annual 1099 filings
- Support month-end AP accrual preparation
- Monitor accounting inbox and route requests appropriately
- Triage accounting-related Slack inquiries
- Manage incoming physical mail related to accounting
- Track open requests and ensure timely resolution
- Maintain organized documentation and workflow procedures
- Review employee expenses for completeness and policy compliance
- Monitor Ramp transactions and follow up on missing documentation
- Support new employee onboarding in Ramp
- Escalate policy exceptions as needed
- Assist with customer collections outreach
- Monitor AR aging and flag past-due accounts
- Provide data and documentation for month-end close activities under direction of senior team members
- Support ad hoc projects as needed
- Works from detailed instructions for new tasks and established checklists/SOPs for recurring work; escalates exceptions to Lead Accountant or Sr. Director, Corporate Accounting
- Follow documented processes and keep them up to date by flagging issues or suggesting small improvements to the team
Requirements:
- 0-2 years of experience in accounting, finance, or related operations; internships or coursework acceptable
- Familiarity with any accounting or expense tool a plus; training provided on Sage Intacct and Ramp
- Experience with purchase orders, including matching invoices to POs and resolving discrepancies
- Comfortable with Excel for basic tasks (sorting, filters, simple formulas)
- Strong organizational skills and attention to detail
- Execute clearly defined tasks across multiple workflows, asking for guidance when priorities or situations are unclear
- Comfortable working in a remote, fast-paced, collaborative environment
- Strong verbal and written communication skills
Benefits:
- 12-week paid Seeq family leave
- Unlimited PTO
- Internet and mobile phone reimbursements
- Medical benefits
- Group term life insurance
- Short-term and long-term disability insurance pre-tax benefits
- Voluntary vision and dental (ortho)
- Vacation bonus program
- Employee Assistance Program
- Generous home office allowance
- The best co-workers (we've analyzed the data, so we know it's true.)
- Pet-friendly workspace (your dog will be so happy to have you home)
- You love your job!
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