AI-Enabled Operations & Business Support VA
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Virtual Assistant providing business support in operations, client coordination, and marketing execution for a Construction Technology company.
Responsibilities:
- Manage inboxes, calendars, and scheduling
- Coordinate meetings, agendas, and follow-ups
- Maintain organization of files, SOPs, and internal documentation
- Track tasks, deadlines, and deliverables using tools like Notion, Monday, or Asana
- Support general day-to-day operational activities
- Track project progress and updates
- Ensure tasks are completed on time across teams
- Follow up with stakeholders on action items
- Maintain structured task boards and workflow visibility
- Support documentation of processes and updates
- Update CRM systems with client and prospect data
- Maintain pipeline accuracy and organization
- Assist with lead tracking and follow-ups
- Schedule sales calls and coordinate meetings
- Support preparation of basic proposals and documents
- Schedule and manage social media content (LinkedIn focus)
- Assist in drafting blog posts, newsletters, and email content
- Proofread and format marketing materials
- Create simple graphics using Canva
- Manage and organize client communications
- Draft and send professional email responses using templates
- Handle routine inquiries and coordination tasks
- Support onboarding and client follow-ups
- Prepare and send invoices
- Track payments and expenses
- Organize receipts and financial documentation
- Support basic reporting and administrative tracking
- Use AI tools (ChatGPT, etc.) to improve productivity and efficiency
- Assist in implementing simple automation workflows using tools like Zapier or Make.com
- Support optimization of repetitive tasks using existing templates and tools
- Document processes and help improve workflow efficiency
Requirements:
- Strong organizational and communication skills
- Experience in administrative or executive support roles
- Familiarity with CRM and project management tools
- Comfortable using AI tools
- Basic understanding of automation tools is a plus
- Ability to work independently and manage multiple tasks
Similar Jobs
AI Growth Marketing Lead
AI Growth Marketing Lead responsible for multi-channel demand generation strategies. Driving engagement and revenue for Diagrid's developer-first SaaS offerings.
Forward Deployed Engineer, AI - Advertising
Forward Deployed Engineer ensuring technical success of AI implementations with a focus on tailored solutions. Working with clients to adapt AI solutions and maintain security and standards.
Forward Deployed Engineer, AI – Advertising
Forward Deployed Engineer responsible for critical AI implementations at Truelogic. Collaborating with various teams to deliver bespoke AI solutions for top clients in digital marketing.
Forward Deployed Engineer – AI, Advertising
Responsible for deploying and adapting AI solutions for clients while ensuring adherence to standards. Collaborate with Product Managers to analyze technical needs and improve AI implementations.
Forward Deployed Engineer, AI – Advertising
Forward Deployed Engineer (AI) responsible for deployment and adaptation of AI implementations at a global marketing network. Collaborates with teams and ensures technical success for clients.
Clinical Practice Nurse Educator – AI Response Evaluation
Clinical Practice Nurse Educator at Elsevier evaluating AI-generated nursing educational content. Remote part-time role supporting nursing education with a focus on accuracy and professional assessment.
Contract Practitioner – AI Foundations
Practitioner role with Nectar Inc focused on AI Foundations skills assessment validation. Engage in a short-term contract to complete assessments and surveys remotely.
AI Automation Specialist
AI Automation Specialist working with a digital marketing agency to design and optimize automation systems. Focused on AI and internal processes while enhancing client services.
AI Product Sales Specialist
AI Product Sales Specialist at Snowflake driving sales for AI/ML solutions in the enterprise market. Collaborating with teams to ensure successful customer adoption and engagement.
AI Quality & Evaluation Lead
AI Quality & Evaluation lead enabling scalable AI adoption through quality standards and evaluation frameworks for various teams. Ensure accuracy and compliance across AI solutions aligned with trust expectations.
AI Enablement & Governance Lead – Policy, Controls & Compliance
AI Enablement & Governance Lead managing AI governance policies, ensuring compliance and risk management at Alight. Partnering with teams to enable responsible AI adoption and scalability.
Senior Marketing Manager – AI
Senior Marketing Manager defining and operationalizing AI-driven marketing strategy at Delinea. Collaborating across teams to implement effective AI marketing initiatives.
AI Instructional Lead – 1099 Contract, Part Time
AI Instructional Lead at CDW developing innovative learning solutions in Artificial Intelligence. Collaborating with teams to enhance educational approaches and support client needs in AI solutions.
Associate Director, AI & Technology Learning Enablement
Associate Director driving learning enablement for AI and technology at IQVIA. Leading skills initiatives to enhance workforce capabilities and productivity.
AI Solutions Lead
AI Solutions Lead focusing on artificial intelligence establishment and implementations across the agency. Collaborating with leadership to identify opportunities that drive operational efficiencies.
AI Specialist, Claude Code, VibeCoding
AI Specialist developing automated workflows with Claude Code for easycosmetic's e-commerce platform. Collaborating with teams to enhance process optimization and AI-driven solutions in a modern work environment.
AI Automation Specialist, Enablement
AI Specialist responsible for automating processes and developing internal AI capabilities for INTERSPORT Digital GmbH. Involves strategy management, engineering, and governance in automation.
Junior AI Agent Builder
AI Engineer helping teams adopt AI systems through building and automating workflows using cutting edge tools. Fully remote position based out of Buenos Aires, Argentina.
Junior AI Agent Builder
AI Engineer building automation workflows and AI tools for Adaptive Teams. Fully remote position focused on practical AI applications and team collaboration.
Junior AI Agent Builder
AI Engineer building automation workflows and AI-powered tools for real business problems. Experimenting with cutting-edge AI tools to help teams adopt AI in their daily workflows.