Billing Assistant
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Job Description
Billing Assistant supporting invoice preparation, billing documentation, reporting, and eBilling activities. Contributing to accurate, timely billing operations for global law firm Goodwin.
Responsibilities:
- Assist with the preparation and editing of prebills and draft invoices
- Process routine billing edits and administrative adjustments, including narrative edits, time and cost transfers, and other approved changes
- Gather, organize, and maintain supporting documentation required for billing
- Assist with preparing invoice packages and supporting documentation for client submission
- Maintain billing documentation and organize and retain invoice support and records in firm systems
- Prepare, update, and maintain routine billing reports, spreadsheets, trackers, and departmental reporting
- Research billing items and gather information to resolve outstanding requests or discrepancies
- Monitor designated Billing mailboxes, organize incoming requests, and route or escalate items
- Track outstanding billing requests, deadlines, and open items
- Provide administrative support for routine eBilling activities
- Support month-end, fiscal year-end, high-volume billing periods, departmental projects, process improvements, and data-cleanup initiatives
- Perform other billing-related administrative and operational duties as assigned
Requirements:
- High school diploma or equivalent required
- Associate degree, college coursework, or additional education in accounting, finance, business, or a related field is preferred but not required
- Previous experience in an administrative, finance, billing, or professional-services environment is preferred
- Strong attention to detail with a demonstrated commitment to accuracy and quality
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
- Ability to work effectively in a high-volume, deadline-driven environment
- Strong written and verbal communication skills
- Ability to follow established procedures, exercise sound judgment within the scope of the role, and appropriately escalate questions or issues
- Can work independently while collaborating effectively with colleagues across the Finance department
- Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word
- Ability to learn and effectively use financial, billing, document-management, and workflow systems
- Prior administrative, accounting, finance, billing, or professional-services experience preferred
- Prior law firm experience is helpful but not required
Benefits:
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks
- Overtime eligibility
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