Construction Assistant
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Job Description
Construction Assistant supporting residential rehabs and new home construction for a U.S. real estate investment firm. Managing bids, permits, contractor compliance, inspections, and project documentation remotely.
Responsibilities:
- Source and obtain 2–3 competitive bids per project
- Collaborate with the Construction Manager to draft detailed Scopes of Work for Requests for Proposals
- Collect and verify contractor licenses, Certificates of Insurance, and W-9s
- Administer agreements, handle scope sign-offs, and request vendor invoices
- Organize and maintain project files in Google Drive and Coda
- Input and update new-build data in Rent Manager
- Verify installer COIs and W-9s, request invoices, and finalize contract signatures
- Apply for installation, electrical, plumbing, mechanical, and building permits
- Track permit approvals and coordinate on-site inspections
- Secure Certificates of Occupancy
- Confirm completed job milestones
- Archive invoices and Manufacturer Certificates of Origin
- Conduct persistent phone outreach to confirm job timelines and keep field contractors accountable
- Maintain records for documentation and compliance tracking
- Update project leads on milestones and potential bottlenecks
Requirements:
- 1–2+ years of administrative, operations, or project coordination experience
- Exceptional written and spoken English skills
- Strong interpersonal instincts and professional composure
- High level of autonomy
- Proven ability to manage complex file systems, schedules, and compliance steps without constant reminders
- Comfortable working with Google Drive and Coda
- Comfortable working with property management software; Rent Manager experience is a bonus
- Able to handle back-to-back phone calls and follow-ups
- Prior exposure to construction, real estate, or property management is a plus
- Remote work from Latin America
- Availability Monday to Friday, 8:00 AM–5:00 PM MST
Benefits:
- 80 hours paid time off (PTO) per year
- U.S. holidays off
- Holiday bonuses
- Bi-weekly base payments
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