Contracts Analyst – Federal
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Job Description
Contract Specialist managing federal contracts, ensuring compliance and effective administration within a remote environment. Supporting contract lifecycle activities and collaboration with internal teams at Optiv.
Responsibilities:
- Manage the entire contract lifecycle from initiation to closure, including negotiation and execution.
- Review, process, and track customer contracts, purchase orders (POs), and vendor agreements in the company ERP system.
- Creation of new contract vehicles and managing updates as needed (i.e. – PoP; Contracting Officer information, etc.)
- Collaborate with sales and purchasing teams to verify contract terms, pricing, and compliance before quoting customers and/or placing orders with vendors.
- Maintain organized records of contracts, including physical and digital files, and ensuring accuracy and audit readiness.
- Monitor and manage software subscription renewals and hardware maintenance contracts, ensuring timely, accurate, and proactive renewals to avoid service interruptions.
- Act as a liaison between sales, legal, and finance departments regarding contract status and deliverables.
- Assist with reporting on contract metrics, including renewals, revenue, and active contract volume.
- Coordinate with Partner/Alliance Team to receive OEM/Vendor Price Lists for contract vehicles.
- Manage tech refreshes/compliance checks in SF.
- Serve as the deputy contracts manager for SEWP, ITES-SW2 DoD ESI Agreements, and GSA MAS.
- Work with Marketing Team to ensure all information is accurate and up to date on public facing Contracts websites.
- Collect federal EULAs from OEMs/Vendors and ensure EULAs are up to date on EULA Master Site.
- Manage contract vehicle quote language and terms and conditions are up to date and accurate in Salesforce.
- Responsible for the processing, tracking and management of all CPARs.
- Coordinate with Sales and Marketing Teams to manage and create contract vehicle collateral, to include CV Tracking Tool and Linecards.
- Ensure all Contracts standard operating procedures (SOPs) are current and updated as needed.
- Assist Client Directors and Inside Sales Representatives with contracts questions and issues to enable sales.
Requirements:
- 0–2 years of experience in contract administration, sales operations, or IT procurement, preferably within a VAR or IT services environment.
- Bachelor's Degree Business Administration, Legal Studies, Supply Chain, or a related field.
- Proficiency in Microsoft Office Suite, specifically intermediate to advanced Excel (pivot tables, VLOOKUPs).
- Experience with CRM (e.g., Salesforce) is highly preferred.
- Exceptional accuracy in managing high-volume data and reviewing legal documents.
- Strong written and verbal communication skills for interaction with internal teams and external clients.
- Ability to prioritize tasks, meet strict deadlines, and manage multiple projects simultaneously in a fast-paced environment.
Benefits:
- Work/life balance
- Professional training resources
- Creative problem-solving and the ability to tackle unique, complex projects
- Volunteer Opportunities. “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.
- The ability and technology necessary to productively work remotely/from home (where applicable)
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