Contracts Specialist
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Job Description
Contracts Specialist managing SaaS, licensing, procurement, and data privacy agreements. Supporting ImageTrend’s healthcare and emergency-response software business through negotiations and contract lifecycle administration.
Responsibilities:
- Review, draft, negotiate, and administer moderately complex SaaS agreements, MSAs, software licensing agreements, custom amendments, DPAs, BAAs, public procurement terms, and related documents
- Own assigned agreements through their full lifecycle, including input, approvals, execution, renewal, amendment, and termination
- Coordinate contract work during time-sensitive and business-critical periods, including month-end and quarter-end cycles
- Identify contractual, operational, regulatory, security, privacy, revenue, and commercial implications
- Escalate high-impact issues with options and recommendations
- Lead customer-facing negotiations and internal deal discussions
- Participate in calls and meetings as required
- Partner with Sales, Customer Success, Finance, Product, Security, Compliance, Legal Operations, and Proposals
- Interpret industry regulations and contract terms and provide practical guidance on obligations, risk, process, and approved alternatives
- Maintain accurate contract records, approvals, obligation handoffs, and lifecycle data in Salesforce and designated repositories
- Provide regular contract status updates to leadership and assigned account team members
- Recommend or lead improvements to templates, clause guidance, intake, approvals, reporting, and workflow consistency
- Assist team members and model effective workload prioritization
- Perform additional duties as assigned
Requirements:
- Degree or Paralegal certification, or equivalent combination of education and relevant experience
- Experience in contract management, including reviewing, writing, redlining, file management, and negotiating
- Preferred experience at a SaaS organization in healthcare, government procurement, or a highly regulated related field
- High attention to detail and strong analytical, problem-solving, and critical thinking skills
- Strong verbal and written interpersonal and communication skills, including presenting, negotiating, and influencing others
- Strong project management, organization, and time management skills
- Ability to manage multiple priorities, competing deadlines, and changing project requirements
- Working knowledge of CRM and ERP systems, preferably Salesforce or similar platforms
- Understanding of data flow between sales, contracts, and finance teams
- Ability to work independently in a highly collaborative, team-oriented environment
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Ability to quickly learn new systems and workflows
- Ability to maintain discretion with proprietary and confidential information
- Enthusiasm for learning and expanding knowledge or skills
- Strong work ethic, integrity, honesty, collaboration, and team orientation
- Ability to travel as required, up to 10%
Benefits:
- Annual base salary of $65,000–$85,000 USD
- Bonus
- Benefits
- Perks
- Community gains
- Remote work: 100% virtual work anywhere in the US
- Reasonable accommodations for applicants with disabilities
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